Monthly Archives: August 2019

Important Reminders for Today’s Hurricane Dorian Closure

September 1, 2019, Update: In an effort to keep the Valencia community safe during and following Hurricane Dorian, the College will remain closed through Thursday, September 5, 2019, and will reopen on Friday, September 6, 2019. We will advise if we are unable to reopen on Friday as soon as possible.

A Message from Amy Bosley, Vice President, Organizational Development and Human Resources

Before you head out today, I have a few important reminders regarding our Hurricane Dorian closure that will begin today at 5 p.m. and continue through at least Tuesday, September 3, 2019.

All classes and events are canceled, and all non-essential employees are being asked to stay home. Please do not return to work unless you are authorized.

Part-time Hourly Faculty and Staff Timesheets (Need to be entered and approved today)
If you are a part-time hourly employee, student employee or part-time hourly faculty (AH positions), please submit your timesheet before you leave today. Tomorrow is the end of the pay period, so there is no need to estimate hours. You should enter your actual hours worked through today and Leave with Pay hours if you were scheduled to work after 5 p.m. tonight or any time tomorrow.  All part-time hourly faculty and staff (including night-shift employees) should document the hours they were scheduled to work during the designated period as “Leave with Pay” in the web time entry system in Atlas. Supervisors and timesheet proxies should approve part-time employee timesheets today to ensure that the payroll for Friday, September 20, 2019, is not delayed.

Workplace Preparation
To prepare your workplace for the storm, please:

  • Clean out refrigerators.
  • Completely power down all computers, monitors, printers, copy machines, overhead projectors and televisions. Please DO NOT bag computers or other equipment.
  • Switch off power strips.
  • Turn off office and break-room lights.
  • Close all windows and draw blinds or drapes.

Confirm your Valencia Alert Contact Information
In the event of an emergency, all employees will be notified of important notifications and closure/re-opening updates via Valencia Alerts to their cell phone, home phone or email. So, it’s very important to update your contact information. To confirm your Valencia Alert contact information and preferences, follow the directions in this link. If you experience any issues updating your Valencia Alert information, contact the Office of Information Technology (OIT) at oitservicedesk@valenciacollege.edu.

Valencia College faculty, staff and students can also receive important updates and access other emergency resources by downloading the Valencia College Safety app. To download this app, click here.

I hope you and your family are safe during the storm.

Monthly Archives: August 2019

College Closing for Hurricane Dorian

September 1, 2019, Update: In an effort to keep the Valencia community safe during and following Hurricane Dorian, the College will remain closed through Thursday, September 5, 2019, and will reopen on Friday, September 6, 2019. We will advise if we are unable to reopen on Friday as soon as possible.

A Message from Paul Rooney, Assistant Vice President, Operations 

Tropical Storm Dorian has been upgraded to a hurricane and is a threat to Florida.

In an effort to keep the Valencia community safe, the College will close at 5 p.m. on Friday, August 30 through at least Tuesday, September 3, 2019. All classes and events are canceled, and all non-essential employees are being asked to stay home. Please do not return to work unless you are authorized. The University of Central Florida, including regional campuses and the Downtown Campus, will also close at 5 p.m. on Friday and will remain closed through at least Tuesday, September 3, 2019.

Valencia College will assess conditions on campus and throughout the region following the storm’s expected impact. Valencia will only reopen when it is safe to do so, and decisions also will take into account other factors, such as damage and power loss throughout the region. We care about each and every one of you, and your safety comes first.

You are advised to monitor local news, Valencia email, the College’s website, the Valencia College Safety app or the College’s social media accounts for the most current updates.

For information regarding web time entry, payroll and leave recording, click here.

Monthly Archives: August 2019

Be Prepared for Hurricane Dorian

September 1, 2019, Update: In an effort to keep the Valencia community safe during and following Hurricane Dorian, the College will remain closed through Thursday, September 5, 2019, and will reopen on Friday, September 6, 2019. We will advise if we are unable to reopen on Friday as soon as possible.

A Message from Amy Bosley, Vice President, Organizational Development and Human Resources

As communicated earlier today, Valencia College will close Friday, August 30 at 5 p.m. and will remain closed through at least Tuesday, September 3, 2019, in anticipation of Hurricane Dorian. All classes and events are canceled, and all non-essential employees should stay home during the closure. Please do not return to work until you are authorized.

Please take note of the information provided below regarding important resources and human resources procedures.

Confirm your Valencia Alert Contact Information
In the event of an emergency, all employees will be notified via Valencia Alerts to their cell phone, home phone or email of important emergency notifications, closure/re-opening and updates. It’s important to update your contact information. To confirm your Valencia Alert contact information and preferences, follow the directions in this link. If you experience any issues updating your Valencia Alert information, contact the Office of Information Technology (OIT) at oitservicedesk@valenciacollege.edu.

Employee Support
The Employee Assistance Program (EAP) is available 24 hours a day, seven days a week for faculty and staff members (and their households) for counseling and personalized services and support surrounding the impact of the storm. Employees can access EAP for counseling by visiting www.liveandworkwell.com (access code: Valencia) or calling 866-248-4094.


Time/Leave Recording and Designated Employee Pay
To ensure you are paid during this collegewide closure, please plan on recording your time accordingly. Non-exempt employees (those employees who complete web timesheets), who were scheduled to work during the closure, should click here for instructions on completing your web time entry. For web time entry examples, click here.

Full-time web time entry time sheets for the pay period ending Saturday, September 7, 2019, will not be due until the College reopens.

Faculty (full- and part-time) paid via contract and exempt staff do not need to take any action, since they do not complete web time sheets. They will receive their full pay while the College is closed.

Designated employees who are required to work as part of the emergency preparation for and/or response to Hurricane Dorian will be paid according to College Policy 6Hx28: 3C-01.5 Emergency Management: Emergency or Disaster Work Assignments and Compensation. Both non-exempt and exempt employees who are required to work on-site during a College closure are eligible for this pay. Reference the Frequently Asked Questions for more information on the designated employee pay and processes for eligibility and recording time.

I encourage you to evaluate your household’s disaster plan and ensure you have prepared a hurricane supply kit with items such as water, non-perishable food, a first-aid kit (make sure to refill prescriptions), batteries and flashlights. Sandbags are also available in several Central Florida counties. For additional hurricane kit tips, click here.

Best regards and stay safe.

Monthly Archives: August 2019

How to Support Employees During Hurricane Dorian

September 1, 2019, Update: In an effort to keep the Valencia community safe during and following Hurricane Dorian, the College will remain closed through Thursday, September 5, 2019, and will reopen on Friday, September 6, 2019. We will advise if we are unable to reopen on Friday as soon as possible.

A Message from Amy Bosley, Vice President, Organizational Development and Human Resources

Due to the potential impact of Hurricane Dorian, Valencia College will close today at 5 p.m. and will remain closed through at least Tuesday, September 3, 2019. As a supervisor, please note the following information regarding payroll, time sheet and leave approval, and employee resources that will help you to provide leadership and guidance to your team.

Paper Checks and Direct Deposit
Employees who do not have direct deposit and require a paper check will have their check mailed to the employee address on file by Friday, August 30, 2019, (though the check will not be valid until Friday, September 6, 2019, for cashing). Direct deposits will be processed on the regular schedule and will post to employee accounts by 2 p.m. on Friday, September 6, 2019.

Scheduling and Approving Time/Leave Recording
As a supervisor, you are responsible for communicating scheduling information in preparation for the College’s closure. It is important that you not only articulate the College’s planned closure to employees, but also ensure they understand how to record their time:

  • All full-time, non-exempt employees, including night-shift employees, need to document the hours they were scheduled to work during the designated period as “Leave with Pay” in the web time entry system if they did not work during the closure. Please remember that full-time employees should only enter the hours they need to bring their week up to 40 hours. Overtime will not be paid on those “Leave with Pay” hours. Overtime will only be paid if employees work more than 40 productive hours. Those employees who are designated essential employees and are assigned to work during the hurricane would record their time as hours worked. Please make sure that any employees who are actually working do notrecord Leave with Pay since that will delay their pay for working during the closure.
  • Part-time hourly faculty and staff(including night-shift employees) should document the hours they were scheduled to work during the designated period as “Leave with Pay” in the web time entry system in Atlas. Please note: Those employees who are part-time hourly, student or faculty part-time hourly (AH positions) will need to submit their timesheets before they leave today. Tomorrow is the end of the pay period, so there is no need to estimate hours. Employees should enter actual hours worked through today and Leave with Pay Hours if they were scheduled to work after 5 p.m. tonight or any time tomorrow. Supervisors, please make sure to approve your part-time employees’ timesheets today to ensure that their Friday, September 20, 2019, payroll isn’t delayed.
  • Faculty and exempt employees do not need to take any action. They will receive their full pay while the College is closed.
  • We will issue an update regarding pay for all work study students when the campus reopens.

If an employee was on leave (i.e. vacation, personal or sick leave) prior to the College closing and that leave continues into the College’s planned closure, his or her leave would still apply. He or she would not be eligible for “Leave with Pay,” since the employee had not planned to work and, therefore, was not impacted by the closure. For example, if an employee submitted a Certificate of Absence (COA) for Friday, August 30 and Tuesday, September 3, that employee would not be eligible for “Leave with Pay” on Tuesday, September 3, and he or she should not cancel his or her COA. If his or her vacation, personal or sick leave began during our closure, he or she may resubmit a new COA in the Request and Manage My Leave system in Atlas.

If employees feel inclined to take additional time off to prepare for the storm, please know that accepting or denying these requests is at your discretion. Employees would need to use their personal or vacation hours for additional time off.

Valencia College employees who are part of the uniformed services may be called to active duty to provide support due to Hurricane Dorian. College employees who are called to active duty or receive an assignment for military service should promptly provide notice to their supervisors prior to going on military duty and submit a COA for Military Leave along with supporting documentation. For those employees who do not have supporting documentation at the initial notification, they can provide supporting documentation upon their return from the short-term service. See College Policy 6hx28: 3D-10 Military Leave for additional leave and health benefit information for military assignments.

Designated Essential Employees
If you have designated essential employees in your area who will be working on-site at the College during this scheduled closure, details on the designated employee procedures are noted in College Policy 6Hx28: 3C-01.5 Emergency Management: Emergency or Disaster Work Assignments and Compensation. For frequently asked questions about this policy, click here.

For questions regarding recording time or designated employee pay, please contact Organizational Development and Human Resources at HR4U@valenciacollege.edu or call the HR4U helpline at 407-299-5000, extension HR4U (4748).

Employee Support
As you prepare for Hurricane Dorian, I ask that you also help prepare your employees as they will look to you for leadership, guidance and support during this time. Please keep your employees’ emotional well-being in mind. You may encourage anxious employees to contact the Employee Assistance Program (EAP) for additional guidance. The EAP is available 24 hours a day, seven days a week for faculty and staff members (and their households) for counseling and personalized services and support surrounding this storm. Employees can access EAP for counseling by visiting www.liveandworkwell.com (access code: Valencia) or calling 866-248-4094.

Valencia Alerts and Notifications
Please note that updates will be sent via the Valencia alert system and will be posted on valenciacollege.edu. You can also call 407-299-5000 for updates on when the College will reopen. Please encourage employees to check these resources for updates. It is important that all employees update their contact information as, in an emergency, employees will be notified via Valencia Alerts to their cell phone, home phone or email of important emergency notifications and updates. Please ensure your team members have confirmed their Valencia Alert contact information and preferences. Employees should follow the directions in this link.

Valencia College faculty, staff and students can also receive important updates and access other emergency resources by downloading the Valencia College Safety app. To download this app, click here.

Valencia College will assess conditions on campus and throughout the region following the storm’s expected impact. Valencia will only reopen when it is safe to do so. Faculty, staff and students are advised to monitor local news, Valencia email, the College’s website, the Valencia College Safety app and/or the College’s social media accounts, including Facebook, Twitter and Instagram, for the most current updates and information about reopening.

Thank you for your leadership.

Monthly Archives: August 2019

Hurricane Dorian and Class Assignments

September 1, 2019, Update: In an effort to keep the Valencia community safe during and following Hurricane Dorian, the College will remain closed through Thursday, September 5, 2019, and will reopen on Friday, September 6, 2019. We will advise if we are unable to reopen on Friday as soon as possible.

A Message from Kathleen Plinske, Executive Vice President and Provost, and Isis Artze-Vega, Vice President, Academic Affairs

As Hurricane Dorian approaches and the College prepares for closure, we want to share important information and recommendations developed in consultation with campus and faculty leadership regarding classes, homework and any assignments that may be due during the College closure.

Due to the projected extreme weather conditions, Valencia College, as shared previously, will close Friday, August 30 at 5 p.m. and will remain closed through at least Tuesday, September 3, 2019.

At this time, Valencia is scheduled to reopen on Wednesday, September 4, 2019, pending the outcome and impact of Hurricane Dorian. As a result, our students, like many of us, may be evacuating to safer ground, working to secure their property or assisting family members with emergency preparations. Additionally, there may be power outages that impede students’ ability to access academic resources that they may need to complete their work.

Some students may have the time and ability to continue to complete coursework, including that available on Canvas, and we will encourage them to do so. Yet, we know many others will be unable to complete work and meet assignment deadlines. As such, students will not be expected to submit academic assignments during the official College closure.

In preparation and to help inform students, please post an update in your Canvas course that includes the closure dates and that class assignments will be due after the College reopens. This will help to answer those routine questions that students have regarding their assignments. You might also mention that online courses will remain active for their use.

When the College reopens, we ask that you help alleviate stress and concern for students by extending deadlines and providing as much flexibility as you reasonably can.

Please feel free to contact us if you have questions or concerns.

As always, be sure to monitor your Valencia email, the College’s website, the Valencia College Safety app, local news or the College’s social media accounts for the most current updates.

Wishing you and yours safety throughout the storm.

Monthly Archives: August 2019

High Impact Practice Plan Results — Trymain Rivero

A Message from Kathleen Plinske, President, Osceola, Lake Nona, and Poinciana Campuses

Beginning this week, we will take a look at High Impact Practices (HIP) plans created and implemented by faculty members in our region over the past two years. In the Week in Review, you’ll see a summary of the work, and a link to additional information will allow you to delve more into those projects that may make sense for your classroom.

According to the purpose shown on the HIP website, “high impact practices shall be defined as additional work to improve Valencia’s effectiveness as an institution, specifically through a faculty member’s engagement in a deliberate, documented process of reflection, planning, action and observation intended to improve student success.” A HIP plan is a two-year process: during the first year, proposals are submitted to the full-time faculty member’s dean, and, once the plan is approved, during the second year, the faculty member implements the plan and provides a report of its success in achieving student outcomes.

Our first HIP plan comes from Trymain Rivero, professor, math, at the Osceola Campus. He developed a project titled “Effectiveness of Worked-Problem Videos Added to End-of-Unit Reviews.” To read the summary, click here.

If you would like more information about this HIP project, please click here, or contact Trymain at trivero@valenciacollege.edu.

Monthly Archives: August 2019

Osceola Region Fall 2019 Cafe Hours

A Message from Kathleen Plinske, President, Osceola, Lake Nona, and Poinciana Campuses

With the fall semester here, please note the fall cafe hours.

LAKE NONA CAMPUS

  • Monday – Thursday: 8 a.m.- 3 p.m.
  • Friday: Closed

OSCEOLA CAMPUS

Monday – Thursday

  • Starbucks: 7:30 a.m. – 6 p.m.
  • Grille: 8:30 a.m. – 4 p.m.
  • Pizza Hut: 10:30 a.m. – 4 p.m. (Hot slide will be restocked 4 – 4:15 p.m.)
  • Erbert & Gerbert’s: 10:30 a.m. – 5 p.m.
  • Grains & Greens 10:30 a.m. – 2:30 p.m.

Friday

  • Starbucks: 7:30 a.m. – 2 p.m.
  • Pizza Hut: 10:30 a.m. – 2 p.m.
  • Grille: 8:30 a.m. – 2 p.m.

POINCIANA CAMPUS

  • Monday – Thursday: 8 a.m. – 5 p.m.
  • Friday: 8 a.m. – 2 p.m.

Monthly Archives: August 2019

Faculty Governance Update — August 2019

With the start of the 2019-2020 academic yearJohn Niss, professor mathematics, has stepped into his role as Collegewide Faculty Association immediate past president, and Stanton Reed, business and accounting professor, has assumed the role of Collegewide Faculty Association president. Learn more about Stanton, his teaching and learning philosophy and his plans for his new role in the article below.

By Dani Moritz-Long

Stanton Reed’s parents may have lacked a college diploma, but they understood the value of an education. “They wanted the best for me,” Stanton recalls, “and college was new water that they didn’t know how to navigate. What they did offer was unfailing words of support.”

His parents knew that a true education transcended that of a college diploma. It was more than a transcript containing a list of completed courses. “Son,” Stanton’s father told him, “one of the most important things is to introduce yourself to people of all ages and backgrounds. Be open and share with them. Your education will be impacted just as much by relationships as it will be by your books.”

Forty years later, these words continue to resonate with Stanton — energizing him as a lifelong learner and an educator, and serving as the foundation for his teaching and learning philosophy.

“I am now a Valencia College professor, and yet I am also ever the student,” Stanton said. “As faculty, I believe we should always be both. Yes, we are here to help students gain book smarts, but my father’s words still ring true: the transformational and more meaningful experiences — the ones that keep me still excited to come to work every day after 12 years at Valencia — are the ones that occur when I couple the duties of the classroom with the relationships of students, faculty, staff and administration.”

As this year’s collegewide Faculty Association president, Stanton, a business and accounting professor who has served the Winter Park, West and Osceola Campuses, is bringing these values and educational philosophies into collegewide view. A firm believer that meaning and purpose is enhanced by relationship-building, and that relationships are formed through empathy and engagement, Stanton aims to channel as much of his focus as possible into supporting and promoting these integral pillars of relationships.

“The future outcome is to have colleagues engage and lean into each other as well as have professors lean into our students,” he said. “I feel that when you know someone’s story, your involvement with them gains depth.”

By encouraging people to engage with each other, connect through dialogue and storytelling, and find empathy for one another through our stories, Stanton believes that we can develop a richer collective potential. Essentially, Stanton explains, if we invest the time in quality collaboration, we can build appreciation and respect for one another as educators and, ultimately, improve our students’ experiences.

“We do better working toward a common goal together than we do individually,” Stanton explained.

This elevated collective potential and focus on engaging others may organically contribute to many of Valencia College’s core objectives. By empathetically engaging our students in dialogue about the personal and academic obstacles they are facing, for example, we may acquire the knowledge and qualitative research we need to inform our work on fostering equitable, inclusive environments that are integral to student success. Furthermore, employee-to-employee engagement and empathy may result in a benefited wisdom to advance our strategic objectives in the classroom and as a college.

“As an accounting professor, I can benefit from science and humanities techniques,” Stanton explained. “Connecting with other professors has broadened my teaching, and led me to do a deep dive on adult learning (andragogy). There are people on campus who have degrees in that area … It all rolls back to empathy and engagement: talking to people, seeing through their eyes, and learning what their tools are.”

To this end, don’t be surprised to stumble upon inquisitive and encouraging emails and texts from Stanton or find him paying unexpected visits at faculty doors. An essential part of forging relationships is making first contact, and Stanton looks forward to sharing and hearing stories with Valencia’s diverse faculty by doing something as simple and as important as opening the door.

To share your story with Stanton, don’t hesitate to reach out to him. You can email him at sreed21@valenciacollege.edu or call him at ‪407-299-5000, extension 4224 or text at (407) 496-8238.

You can learn more about Stanton’s plan for this academic year by clicking here and reading the faculty governance update in this article about Academic Assembly.

Monthly Archives: August 2019

Learn About the Fulbright Scholar Experience

Date: Friday, September 13, 2019
Time: 9 – 10 a.m.
Location: West Campus, Building 6, Room 202

Date: Friday, September 13, 2019
Time: 11 a.m. – 12 p.m.
Location: East Campus, Building 4, Room 149

Date: Friday, September 13, 2019
Time: 1 – 2 p.m.
Location: Osceola Campus, Building 4, Room 306

You’re invited to learn about the benefits of the Fulbright Scholar program and the impact it can have personally and professionally from Fulbright Alumni Ambassador Danixia Cuevas, professor at the Law Center: The Paralegal Studies Department at Miami Dade College. Cuevas will share her experiences as a Fulbright Scholar to India during the 2013-14 academic year.

The U.S. Fulbright Scholar Program offers nearly 470 teaching, research or combination teaching/research awards in more than 125 countries. Opportunities are available for college and university faculty and administrators as well as for professionals, artists, journalists, scientists, lawyers, independent scholars and many others. Fulbright Scholars return to their communities with new perspectives and fresh ideas for further international engagement.

To learn more about the Fulbright Scholar program, click here. To RSVP for this event, click here.

Monthly Archives: August 2019

Canvas Updates — New and Revised Resources Available

A Message from Geni Wright, Director, Online Teaching and Learning

Stay in the know about the latest Canvas updates, which include the Canvas Resources webpage, UDOIT, a new Canvas Accessibility Resources course, a Create a New Sandbox tool and the new Gradebook.

Canvas Resources Webpage
The Faculty Resources section of the Canvas Resources webpage has been updated with resources for faculty. There are now sections for Canvas Updates and Accessibility Resources, as well as Faculty Resources related to the Course Peer Review process. We recommend bookmarking this page, so you can easily reference the materials and information.

UDOIT
The Universal Design Online Content Inspection Tool (UDOIT) is now available in the course navigation menu in Canvas. UDOIT scans course content for accessibility issues and will help you see your course through a Universal Design lens. UDOIT will also help you align your course with Section 2 of the Rubric for Online Competencies (ROC). Faculty members will see this tool in their navigation menu, but it will not be visible to students. Please note that UDOIT results may reveal a significantly high number of errors and suggestions, which can feel overwhelming at first glance. We highly recommend scheduling a consultation with a faculty developer/instructional designer when using this tool for the first time.

Accessibility Resources Canvas Course
Once you use UDOIT to scan your course, you will receive a report with errors and suggestions. To help you interpret this report and fix the errors, we have developed a Canvas Accessibility Resources course with suggestions and recommendations. The course also contains additional accessibility resources, including captioning tools. Faculty may self-enroll into the course to peruse the resources.

Create a New Sandbox Tool
Faculty can now create their own Canvas Sandboxes. The Create a New Sandbox tool is available in Atlas (under the Courses tab at the bottom right of the page). OIT will still create requested sandboxes through Samanage and online help support tickets, but this tool will expedite the sandbox creation process.

New Gradebook
Canvas has a new Gradebook with a variety of new upgraded features, and Canvas has provided a functionality comparison between gradebook features. We have updated the Last Date of Attendance (LDA) documentation to represent the new Gradebook features.

If you have questions about any of these new Canvas features, please visit a Center for Teaching/Learning Innovation closest for support.