April Procurement News

Congratulations to Janet Vivian – Our New P-Card Administrative Coordinator!
Janet Vivian, former purchasing agent, has been promoted to purchasing card administrative coordinator! Janet has worked in the procurement office since January 2009. She has a strong buyer background and with her expertise, will be an asset in her new role with p-cards. She looks forward to the challenge and plans on making the process more user friendly for all.

You can reach Janet at jvivian@valenciacollege.edu, or at extension 1974.

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Vendor Set-Up
All vendors, contractors, and consultant’s doing business with the college are required to complete two forms:

  1. Supplier Business Profile
  2. W-9 Form.

The Supplier Business Profile captures information such as the purchasing and pay addresses, phone and fax numbers, ownership status and contact information. The W-9 form must be signed by an authorized principal of the company as reported to the IRS. The name on the W-9 form is how the procurement department enters the name of the company in Banner. Many companies operate under a Doing Business As (DBA) name. The procurement department will enter the DBA name under the first line of the address as Banner does not provide a DBA field.

A good tool to search for vendors using DBA’s is the Excel spreadsheet that is downloaded on a regular basis. A current copy can be found in Atlas under the Finance tab.

This list consists of Banner vendors as of April 10, 2012. DBA names are in red.

It is good practice to create your own list of vendors with their V# that you use most often for easy accessibility. P-card vendors are not required to complete forms prior to doing business with them.

Below, you will find updated vendor information.

Business Card and Stationary Supplier Name Change
Our business card and stationery supplier has changed its name. Browning Communications is now TM Brown LLC (V03351678)

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Copy Paper Requests
Our copy centers can sell you reams of color paper or specialized paper just for the asking. Please contact:

West: Word Processing at westwordprocessing@valenciacollege.ed, or at extension 1266.
East: Word Processing wordprocessing@valenciacollege.edu, or at extension 2258.

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Toner Cartridge Scams
Seminole Office Solutions maintains all our copier or multi-function devices at the college. They will never call you and ask you if you need toner for your system. However, scam companies do, and may even have your model number available – they are very sneaky and clever. If they send you toner, they will charge you three times the retail cost. The college never pays for toner, as it is part of our service agreement with Seminole.

The current printer toner cartridge vendors recommended by the college are:

This information is updated on a regular basis and can be found here.

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Temporary Event Permit for the Florida Department of Health
The Orange County Department of Health requires that catering vendors conducting business on Valencia property (located in Orange County) needs to have a temporary event permit registered with the county at least three days prior to the event. The form can be located here.

It is the vendor’s responsibility to follow through with the request. In the event that they do not, their operation could be shut down by health officials causing heartaches for your catering event and all who are participating.

Our contracted caterer, Cabin Creek is exempt from this permit. For additional information, please contact our office at extension 5532.

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Fed-Ex Office
Our new sales representative for Fed-Ex office is Shelly Riedemann. Her contact information is:

Shelly Riedemann
Field Account Executive
12181 South Apopka Vineland Road
Orlando, FL 32836
Telephone: 321–287-1361
shelly.riedemann@fedex.com

1 Comment

  • Donna Deitrick said:

    Thank you for this valuable information that helps me to be more efficient and my job! Cudo's Janet!!

    AMWed, 25 Apr 2012 04:59:00 +0000Wed, 25 Apr 2012 04:59:00 +0000am12,4:59 am

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