Board Approves Presidential Profile and Candidate Discernment Process to Kick Off Presidential SearchShare
Tuesday, September 29, 2020
During its Wednesday, September 23, 2020, meeting, the Valencia College District Board of Trustees approved the Presidential Profile and the Candidate Discernment Process — two key components used in the recruitment of our next college president.
The Presidential Profile
Vice President of Organizational Development and Human Resources Amy Bosley explained that the Presidential Profile is a key component of a successful presidential search and is used in several ways. The profile reflects the current and anticipated realities for the College and the position, establishes the required and desired qualifications for the role, and describes the opportunities and challenges facing the next president. Additionally, the Presidential Search Committee will use the document throughout the search process to assess candidates, and our search firm — AGB Search — and the College’s Talent Acquisition team will use the profile to recruit individuals for the role. Candidates will also use the profile to learn more about Valencia, and the profile will become an important artifact of the search process documenting how employee and student feedback, values and ideas were incorporated into the process. To view the Presidential Profile, click here.
The Discernment and Selection Process
Amy also reviewed the Discernment and Selection Process, which defines how we plan to move from a large pool of candidates to the board naming the next president.
In round one of the process, members of the search committee will review each candidate’s application materials against the Presidential Profile to ensure the candidate meets the required qualifications. Then, they will review the materials holistically and in detail to determine if the individual brings experiences, skills, abilities and qualities that meet other qualifications named in the profile. In mid-October, the search committee will meet to discuss the candidates and determine an unranked slate of semi-finalists to recommend for the board’s consideration in the Wednesday, October 28, 2020, meeting.
In round two, the College will send each semi-finalist a set of questions to respond to in writing, so we can begin to ascertain both their written communication skills and their philosophy, experience and best thinking on topics critical to Valencia’s future. Candidates will also engage in a virtual, moderated interview with the search committee and in two moderated town hall meetings — one with employees and one with students — in which feedback on the candidates will be collected. Afterward, a first round of due diligence on the candidates will be completed, and the detailed feedback will be provided to the search committee to consider who among the candidates to move forward for a finalist interview. The search committee will present to the Board of Trustees an unranked slate of finalists for consideration at a special board meeting in November.
In the finalist round, candidates will travel to Orlando for campus tours and two in-person interviews — one with the board and one with the Senior Team — and will participate in virtual interviews with the Faculty Council, the Leadership Forum, the Learning Council and the Student Government Association. In addition, the candidates will engage directly with employees in an open town hall meeting and with students and the community in two virtual town halls. Finalists will also interview with community leaders. Afterward, finalists will be asked to reflect, in writing, on their experience in the interview process and set forth some initial ideas about how and where they would lead the College. Feedback will be gathered throughout and then shared with the board for a final decision. To review the full Discernment Process, click here.
Additional board topics included:
College President Sandy Shugart provided the board an update on COVID-19 cases among face-to-face courses at the College. As of the Wednesday, September 23, 2020, meeting, the College has experienced 25 COVID cases on campuses, a low number that can be attributed to our safety protocols in place.
Enterprise Resource Program Cloud Migration Project
Trustees approved the spending of $2,788,000 of Coronavirus Aid, Relief and Economic Security (CARES) Act funds to migrate the College’s enterprise resource program (ERP) to the cloud. Our ERP — Banner — provides the College with an integrated system for managing information about all people affiliated with Valencia College. This system is required to conduct the business of the College and includes admission, registration, grades, financial aid, student accounts receivable, human resources, payroll, accounting, budgeting and procurement. The data in Banner is the College’s system of record, processing data to and from many other Valencia systems such as Canvas and SAS. Moving the ERP to the cloud will provide improved information security, innovation and business continuity, as well as cost reductions.
As a result of this project, 38 servers will be migrated, affecting systems such as SAS, Atlas, web servers, Appworx, APEX and FAST.
The board also approved Oracle Corporation for database licensing, Strata Information Group for migration services and DLT for licensing and build-out of the cloud computing and storage using Amazon Web Services. For the full presentation, click here.
Annual Affordability Report
Assistant Vice President of Budgets and Analysis Oscar Cristancho Mercado presented Valencia’s 2018-2019 Affordability Report, an internal analysis of the real cost of a Valencia education and its impact on the students we serve. During the 2018-2019 academic year, Valencia College block tuition and fees totaled $3,092, compared to the average of Florida College System institutions of $3,206. Also, 73% of our students graduated with no Valencia debt. To read the report, click here.
Vice President of Business Operations and Finance Loren Bender presented an update on construction projects, including a video of the new West Campus roundabout. View the video below.
Architectural Services for Future East Campus Center for Accelerated Training
The board approved the College to award a contract for architectural services for an East Campus Center for Accelerated Training to the DLR Group. The center, like those on the Downtown, Osceola and Poinciana Campuses, will provide intensive, hands-on training designed to help students enter new career fields or advance current skill sets.
District Office Roof Replacement
Trustees authorized the College to enter into a contract with T&G Corporation to replace the District Office roof, at a cost of $793,701. The project includes removing the sloped, clay tile roof and replacing it with a metal roofing system with associated flashing, trim and gutters.
Fall Enrollment Report
Vice President of Student Affairs Joe Richardson presented the fall enrollment report from the beginning of the term. At a time when many colleges are seeing a decline in enrollment, Valencia College has sustained enrollment. To view the report, click here. Please note that numbers have increased since this report.
West Campus Report
Interim President of the West and Downtown Campuses Terri Graham shared with the board a snapshot of an on-campus program during the fall term. Because of accreditation and licensure requirements, some School of Allied Health courses could not be offered virtually. Intensive planning and preparation was conducted for the 60 faculty members and 423 students to return to campus for 23 sections. For an overview of the number of Allied Health courses being offered on campus each week and dental hygiene laboratory clinic details, view the presentation.
Faculty Association Update
Faculty Association Past President and Interim President Stanton Reed presented a video to the board highlighting the Big Idea that anyone can learn anything under the right conditions, and — as that idea is being tested during these times — how faculty are creating the right conditions for learning during uncertainty and ambiguity. To watch the video, click here.
Opportunity and Equity Initiatives
Sandy shared with the board upcoming initiatives in opportunity and equity. Details of these initiatives will be shared directly with the College via email in the coming days.
Waiver of Student Fees
Due to the pandemic, the College elected to waive both the application fee for the Fall 2020 term, to eliminate any barriers to accessibility, and the late fee, to support a later than normal fall enrollment period. The impact to the College was a revenue short fall of approximately $190,000 in application fees and $350,000 in late fees. As the state statute addresses increases in fees but does not address decreases, the board ratified the College’s waiver of student application and late fees and approved that the college president or a designee can waive material impacts of admissions and late registration fees in the future as deemed necessary based on emergency circumstances with required reporting to the board.
CARES Act Spending Update
Executive Vice President and Provost Kathleen Plinske presented an update on Coronavirus Aid, Relief and Economic Security (CARES) Act funds. To date, 19,327 students certifying adverse impact from the pandemic received $14,495,250. We plan to provide a third round of CARES Act grants to eligible students in mid-October. To view the presentation, click here.
Kathleen also updated the board on our process of developing the College’s next Strategic Impact Plan, which will articulate high-level, aspirational goals for the College that describe the “What?” and the “Why?” for our work. To view the report, click here.
The board approved amendments to Policy 6Hx28: 1-09 – Policy Development, Review and Approval to better align with applicable laws and regulations, to eliminate obsolete language and to reflect current and improved practices. The policy amendments update legal, structural and position references, reflect current emerging procedures in policy development at Valencia and formalize the requirement of strategic policy review — policy review and development must include intentional consideration of effectiveness of policy with respect to College strategic priorities including Equity/Inclusion, Learning, Affordability and Sustainability. In addition, the revised policy formalizes the College’s governance practice of providing the Faculty Council the opportunity to review and comment on policies before they are presented to the District Board of Trustees for consideration and approval and mandates the regular, continuous, systemic review of college policies, at least every three years. To view the revisions, click here.
For more information on the meeting, visit the meeting webpage.
The next District Board of Trustees meeting will be held online on Wednesday, October 28, 2020, at 9 a.m. via Zoom.