Board of Trustees Meeting Summary — June 24, 2015

bot-mtg-june15-collage-groveThe Valencia District Board of Trustees met on Wednesday, June 24, 2015, at the East Campus.

Legislative Session
With legislative appropriation and the governor’s approval, a significant increase to Valencia’s base budget closed the gap in our funding almost halfway. The legislature also appropriated the next installment of funding ($11.9 million) for construction of the Poinciana Campus. The University of Central Florida/Valencia Downtown Campus was not approved, but Valencia President Sandy Shugart met with University of Central Florida President John Hitt and Orlando Mayor Buddy Dyer to discuss the continuation of the project. All three parties remain committed to a future downtown campus.

2015-2016 College Operating Budget Approval
The trustees approved the 2015 budget, which included pay raises for employees. For more information on the budget, read Valencia President Sandy Shugart’s June 2015 College Update. For the 2015-2016 College Operating Budget, click here.

Valencia President Contract
The board approved a new contract from July 2015 through June 2019 for Valencia President Sandy Shugart. Trustees agreed that Sandy is an exceptional leader and appreciated his dedication to Valencia’s mission. “We would not be where we are today without him,” said Chair Maria Grulich.

Architectural Design Services, Poinciana Campus
With the legislative approval of $11.9 million for the Poinciana Campus, the board approved Valencia to enter into a contract with DLR Group for master planning and design for Building 1 and the central energy plant for the new campus. Valencia is also contracted with the DLR Group on the new East Campus Building.

Group Medical and Pharmacy Plan Services
The board approved the Organizational Development/Human Resources Advisory Healthcare Evaluation team to engage UnitedHealthcare to serve as the College’s third party administrator for group medical and pharmacy plan services, to be effective Friday, January 1, 2016. Click here to read about the selection of UnitedHealthcare as our new healthcare vendor.

Retirement Incentive Program
After several years of intensive review and redesign efforts, the president has concluded that the Retirement Incentive Program is no longer economically feasible. The program, originally designed to encourage employees to retire at or near normal retirement age (as defined by FRS), has increased exponentially in cost and funding the program each year competes with other budget priorities including increases to base salary.

A recommendation to phase out the program will be presented to the board at the September meeting. The recommendation will include a transition plan for those who are determined to be “eligible” (as defined in the recommendation) and communications with those employees will begin immediately following the September board meeting.

The Florida Retirement System Deferred Retirement Option Program (DROP) will continue. This program, administered separately through the Division of Retirement in Tallahassee, allows employees to retire without terminating employment for up to five years while retirement benefits accumulate and earn interest compounded monthly.

The Terminal Pay Policy and Procedure will continue. Terminal pay for unused sick leave accumulated at, or transferred to, Valencia College and unused vacation leave accumulated at Valencia College will be paid to a full-time employee who terminates his or her employment at the College or to his or her beneficiary if service is terminated by death, in accordance with Policy 6Hx28:3F-02.

Employee Appreciation
In addition, Keith Houck, former vice president, operations and finance, was presented an award caricature for his years of service as he completed his last board of trustees meeting. Undria Stalling, internal auditor, also received a standing ovation for her work with the College before she departs to Atlanta for a new role as Chief Auditor with Morehouse College.

For a full report on the items discussed at this meeting, click here. The next board meeting will be held Wednesday, September 23, 2015, at 9:30 a.m. in the School of Public Safety Auditorium.

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