Filtered by Procurement

February 2014 Procurement News

Mears Contract The College recently entered into an agreement with Mears Transportation to handle all motor coach transportation needs. This contract will allow departments to utilize Mears’ service without obtaining an individual contract for each planned trip. Only a quote/proposal per trip is required from Mears prior to the event. Payment can be made using […]

January 2014 Procurement News

Banner Self Service Purchasing Module The Banner Self Service Purchasing module has been deactivated due to issues occurring when the data was transferred to the Banner INB module. Self Service Purchasing was limited in its functions and used by few; therefore, all requisitions and approvals must be created in INB Banner.   Banner Requisitions When […]

August 2013 Procurement News

FedEx Lunch & Learn Find out how FedEx Office can make your work life easier! Join us on Tuesday, August 20, 2013 at the Osceola Campus, 4-124C from 11:15 a.m. until 12:30 p.m. Please register through the EDGE. Lunch will be served. Updated Purchasing Manual The Purchasing Manual has been updated and can be found […]

July 2013 Procurement News

New Contracts For Promotional And Marketing Items After a Request for Proposals process was completed by the procurement office, six collegewide committee members have selected our promotional and marketing item vendors for this fiscal year. They are (in alphabetical order): Abbott Communications Group American Ad Specialties Barker Specialty HALO Branded Solutions Image Depot Metropolis Graphics […]

June 2013 Procurement News

CONTRACTOR’S AGREEMENTS A Contractor’s Agreement is a contract between Valencia College and a vendor, performer, artist, speaker or consultant, all referred to as the “Contractor.” This form is required when any “Contractor” performs services on Valencia property, with or without pay. Occasionally, a speaker will perform their service for “free,” but will want to be […]

2012/13 Fiscal Year Closing Guidelines

As we approach the end of fiscal year 2012/13 on June 30, financial services would like to provide you with important dates and guidelines that will assist you in planning appropriately. Although financial processes cannot stop because of fiscal year end, the required cut-off dates are necessary to accurately record financial transactions in the proper fiscal […]

March 2013 Procurement News

BANNER FINANCE TRAINING Budget Only April 19, 20138:00-11:30 a.m. Winter Park Campus Note: Banner Finance (Budget only) is required prior to the Banner Purchasing and before a P-Card application can be completed and approved. Purchasing Only April 3, 2013 8:30-11:30 a.m. Lake Nona Campus, Room 121 April 25, 2013 9:00 a.m.- 12:00 p.m. West Campus, […]

Revised Certification of Services Form

Accounts payable has recently redesigned the Certification of Services form to make it more user-friendly and to include instructions. The updated form is available in Atlas under the Valencia Forms link on the Employees tab. This form is also available on the accounts payable website. As a reminder, the Certification of Services form is used […]

Purchase Orders and Invoices – Tips for Supervisors

To properly execute and comply with college policies, the accounts payable and procurement team would like to ensure that all supervisors are aware of the purchase order (PO) and invoice creation process, including approval and payment procedures. As a supervisor, you should have a clear understanding of the  payment guidelines and ensure that members of […]

Updates to Valencia’s Rental Car Policy

Accounts Payable has updated the Authorization for Travel form to reflect the revised college policy (6Hx28:5-08) on rental cars. Effective July 1, 2013, if an employee uses a car rental agency other than Enterprise or Avis (our preferred vendors), the traveler will only be reimbursed the lesser of the Enterprise contract rate or actual amount […]