College Operations Council Changes Travel Reimbursements Procedure

On Wednesday, April 11, the College Operations Council approved a modification to the Travel by Authorized Personnel (Policy 6Hx28:5-08) procedure statement (Section F, Item 1) – reimbursable travel for tourist flight or other common carrier. The following expenses are items that are considered to be of a personal nature, and will not be reimbursed.

  • Early check-in fees.
  • Business or first-class upgrades.
  • Aisle, window seat, or additional legroom fee.
  • Travel insurance for domestic and Canadian travel.
  • Any type of personal preference that is not a required fee.

A seating fee will be considered required if at the time the flight is booked, preferred seating is the only available option, and should be documented by attaching a seat assignment to the payment method.

This change was made due to frequent additions of extra charges above the cost of the airline ticket prices. The accounts payable department requested this procedural change to provide additional clarification on airline fees of a personal nature.

Please visit the accounts payable website for further clarification and an example of a seat assignment screen shot. For questions, please contact the accounts payable department at or at extension 3379.

Leave a Reply

Your email address will not be published.

Related Posts

    Get the Updated In-district Mileage Chart Now

    Tuesday, September 7, 2021 The Accounts Payable department has updated the “In-District Mileage Chart,” to include the Center for Accelerated Training on WD Judge Dr. in Orlando and reflecting the street name change for the Advanced Manufacturing Training Center from Shady Lane to Cross Prairie Parkway. To view the new chart, click here. As a reminder, the College only […]

    In-District Travel Reimbursement Reminders

    Tuesday, June 1, 2021 A Message from Katrina Manley, Senior Director, Accounting On behalf of Valencia College’s Accounts Payable team, we hope this announcement finds everyone doing well. With Phase 4 operations on the horizon and more employees preparing to return to campus, we thought it would be a great time to remind everyone of the College’s […]