College Operations Council Changes Travel Reimbursements Procedure

On Wednesday, April 11, the College Operations Council approved a modification to the Travel by Authorized Personnel (Policy 6Hx28:5-08) procedure statement (Section F, Item 1) – reimbursable travel for tourist flight or other common carrier. The following expenses are items that are considered to be of a personal nature, and will not be reimbursed.

  • Early check-in fees.
  • Business or first-class upgrades.
  • Aisle, window seat, or additional legroom fee.
  • Travel insurance for domestic and Canadian travel.
  • Any type of personal preference that is not a required fee.

A seating fee will be considered required if at the time the flight is booked, preferred seating is the only available option, and should be documented by attaching a seat assignment to the payment method.

This change was made due to frequent additions of extra charges above the cost of the airline ticket prices. The accounts payable department requested this procedural change to provide additional clarification on airline fees of a personal nature.

Please visit the accounts payable website for further clarification and an example of a seat assignment screen shot. For questions, please contact the accounts payable department at accountspayable@valenciacollege.edu or at extension 3379.

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