February 2013 Procurement News

Banner Finance Training

  • Budget Only
    Winter Park Campus (Room 219)

8:00-11:30 a.m.
February 15, March 15 and April 19, 2013

*This workshop is required prior to attending the Banner Purchasing workshop and before a P-Card application can be completed and approved.

  • Purchasing Only
    West Campus (6-118)

9:00 a.m.-Noon
February 21, March 20, April 25, 2013

FedEx Lunch & Learns

Last semester we held three FedEx Office Lunch & Learns at the West, East and Osceola Campuses. This semester we are traveling to Winter Park and Lake Nona. Please join us for an informative meeting and an opportunity to learn what FedEx Office can do to make your job easier.

  • Thursday, February 7, Lake Nona Campus, Room 301
  • Tuesday, February 19, Winter Park Campus, Room 123

To register for these workshops, visit the Employees tab in Atlas and click on “Access Valencia EDGE” in the My Development channel. For assistance with the registration process, contact Irenea Walker at iwalker2@valenciacollege.edu or at extension 8232.

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MFD (copier) Toner & Staples

All copier toner should be ordered through our Courier Service Department on East, West or Osceola Campus. You no longer need to contact the vendor for this item. Stock is stored in our warehouses and will be delivered to you on the next mail run. Use the Courier Service email address for your campus found, which can be found in Microsoft Outlook.

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A Reminder About P-Card Responsibilities

Owning a College P-Card is a privilege and a responsibility. P-Cards are assigned to individuals, not departments. The individual name on the P-Card is the person responsible for all transactions associated with their card and understanding the procedures and guidelines set forth in the P-Card Procedures & Guidelines Manual. Transactions need to be reviewed daily for accuracy, validation, descriptive notes and assigning proper budget charges. If the cardholder delays in reviewing, the approver cannot approve the transaction and procurement cannot approve the overall purchase, which must be completed by noon each Wednesday.

We strongly recommend that cardholders review all their transactions by close of business on Monday, allowing the approvers to approve on Tuesday. If individuals need reminders sent to them, they can request them by signing into PaymentNet and clicking on My Profile, tab General Information.

All departments should have ‘backup’ plans when a cardholder is not available to review or an approver is not available to approve. Our new PaymentNet system has tighter security and the P-Card administrator’s do not have the ability to review and approve other’s transactions. If you need assistance with setting up a backup plan, please contact Janet Vivian at extension 1974. Remember, backup plans need to be in the same reporting hierarchy.

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