Governance, ODHR and Public Affairs and Marketing Discussed at Executive Council Meeting

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The Executive Council met on Wednesday, December 7, 2016, at the Osceola Campus. Highlights included the following:

SHARED GOVERNANCE REVISIONS
College President Sandy Shugart and Vice President of Business Operations and Finance Loren Bender commenced the meeting with insight into the revised structure of Valencia’s governance models. They explained that the Council Officers’ Coordination Team, which is comprised of co-chairs from each of the councils, is tasked with overseeing the work of all the councils, routinely soliciting feedback and reviewing the effectiveness of the models. They also discussed the changes to the Executive Council and Operations Leadership Team, which were discussed and endorsed during the Thursday, October 27, 2016, Executive Council meeting. For an outline of those changes, click here.

All revisions are designed to enhance Valencia’s efforts to achieve better decisions and greater trust through governance.

ORGANIZATIONAL DEVELOPMENT AND HUMAN RESOURCES UPDATES
Amy Bosley, vice president, organizational development and human resources (ODHR), updated the council on the implementation of the proposed Fair Labor Standards Act (FLSA) changes, potential Affordable Care Act impacts and the execution of the Five-Year Impact Plan.

FLSA Changes: Despite a preliminary injunction (or hold) postponing the effective date of the U.S. Department of Labor (DOL)’s overtime rule, Valencia is moving forward with updates made in anticipation of the original effective date of the new rule, Thursday, December 1, 2016. (Click here for details on the decision to move forward with changes.)

The sustained changes will streamline many of the College’s processes and foster a more inclusive environment, as well as amplify our ability to provide increased access to the highest quality higher education experience. The modifications to policies and processes include a new salary system, which was designed based in fairness and consistency, simplified overtime processing and a new degree recognition program.

Affordable Care Act: Per President-Elect Donald Trump’s position on the Affordable Care Act, the College anticipates changes to healthcare regulations. The ODHR team will continue to monitor the situation and determine best practices for moving forward once affirmative information on any potential change is available.

Five-Year Impact Plan: With the recent Board of Trustees approval of the Five-Year-Impact plan, Amy discussed the initiative to increase the diversity of the faculty, staff and leadership of the College. To accomplish this, the College plans to focus on recruitment via Val San Marco, recruiter, human resources, employment and onboarding, and annual search committee training designed to create an inclusive hiring practice. Furthermore, the College will consider diversity data, which reveals that approximately 30 percent of searches result in the hiring of a candidate from a diverse background and that approximately 45 percent of full-time staff, 39.1 percent of part-time staff and 72 percent of full-time faculty are white — highlighting an opportunity to increase diversity particularly within faculty positions.

During the meeting, the council also brainstormed additional ideas for increasing diversity. Ideas included changes to HireVue, widely communicating diversity data with hiring managers and establishing mentorship programs to transition part-time faculty and staff into full-time positions.

PUBLIC AFFAIRS AND MARKETING EFFORTS
In an effort to better serve the College and the Central Florida community, Public Affairs and Marketing will be increasing focus on Valencia’s community affairs and social media presence.

Community Affairs: Created with the mindset that organizations have a civic responsibility to be actively involved in the communities in which they serve, our Community Affairs team is focused on providing community support and building key relationships with community leaders. The 2017 areas of focus will include participating in more events that align with the College’s strategic goals and foster a diversity in the geographies, business and communities we are reaching; creating a strategic community affairs plan; continuing to partner with the Orlando Economic Development Commission and increasing opportunities for the College; holding two or three summits each year to invite the community to discuss various subjects; and building a community event tool kit for colleagues interested in engaging the community.

Social Media: As an infinitely growing source of news, discussion and entertainment, social media has become an integral component of Valencia’s commitment to engaging students, faculty and staff. Our social media accounts, which include Twitter, Facebook, LinkedIn and Instagram, provide an opportunity to humanize the College and develop a friendly, caring voice in the digital community.

The Office of Public Affairs and Marketing encouraged colleagues and students to get involved by following Valencia’s social media pages (linked above) and connecting with others in the social space.

The next Executive Council meeting is scheduled for Wednesday, April 5, 2017, from 1 – 4 p.m. Location is TBD at this time.

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