July 2016 Procurement News

Don’t Fall Victim to Toner Scams

toner-scam-grove

A Message from Rhonda Ulmer, Managing Director, Procurement

As July is the start of our new budget year, now is as good a time as any to review our approved vendors for purchasing toner, because scammers are at it again – requesting payment for supplies that were never ordered.

Last year, we received calls from random numbers from an individual named “Josh.” This year, persons named either “Mike” or “John” are calling from a company named Corporate Services about toner that was never ordered and requesting payment. The scam artists have seemingly become more resourceful this year by researching the Valencia website to acquire email addresses and divisions.

If you receive a suspicious call relating to toner, do not provide the caller any information and advise him or her to contact the Procurement Office at ValenciaProcurement@valenciacollege.edu.

Remember that toner must be purchased from the list of authorized sellers, which include:

If you have any questions, please contact me at rulmer@valenciacollege.edu or extension 3861.

Xperient is Our New Collegewide Printing Provider

Xperient-grove

A Message from Rhonda Ulmer, Managing Director, Procurement

The College has awarded a new contract to Xperient for all collegewide printing services.

Xperient was selected by the evaluation committee based on several factors, including service, quality and price. Xperient has the capabilities to provide all types of printing, ranging from offset to digital to screen printing.

Furthermore, FedEx will no longer provide printing services. Departments now have three sources for printing: the East and West Campus Word Processing Centers and Xperient.

To order, visit the Procurement website. From here, you will be able to enter the Xperient online order portal to order stationery, request a quote for custom printing projects and upload files for on-demand printing projects. For a full list of instructions, including how to order business cards and stationery items, please click here.

First-time users will need to contact Corinna “Cory” McCormick at print@xperient.com for Valencia’s account credentials. Also feel free to reach out to Xperient directly with any printed-related questions by the email provided above or at 407-265-8000.

All ordering information and contract pricing is now available on the Procurement Printing Services website.

Two major changes that come with our new contract with Xperient are that there will be no free printing for items such as note cards or envelopes, and there will be an increase in price for business cards.

To see a full list of Xperient’s contract pricing, click here.

New Process for Ordering and Charge Backs:

  • Departments will log directly onto Xperient’s website portal to establish an account.
  • A pcard or purchase order can be used for business card orders and all other special print requests.
  • For letterhead, envelopes, certificates, note cards and name tags, Accounts Payable will charge your department’s index, with the account code of 620010 after receipt of order.
  • After the order is placed, the requester will receive an email confirmation, showing the order receipt, and Xperient will provide a PDF proof of the order for approval before the order goes to print.
  • After the order is produced by Xperient, the charge will occur and delivery will be made by Xperient.

If you have any questions, contact the Procurement team by sending an email to valenciaprocurement@valenciacollege.edu.

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