March 2013 Procurement News

BANNER FINANCE TRAINING

Budget Only
April 19, 20138:00-11:30 a.m.
Winter Park Campus

Note: Banner Finance (Budget only) is required prior to the Banner Purchasing and before a P-Card application can be completed and approved.

Purchasing Only
April 3, 2013
8:30-11:30 a.m.
Lake Nona Campus, Room 121

April 25, 2013
9:00 a.m.- 12:00 p.m.
West Campus, 6-118

May 21, 2013
8:30-11:30 a.m.
Winter Park Campus, Room 134

ADVANCED LANIER MFD TRAINING

Our vendor, Seminole Office Solutions will be conducting advanced Lanier MFD training on our Winter Park Campus. Features such as hold print, private (locked) print, scan to file and document server storage will be discussed and demonstrated. Please join us for this informative session. Light refreshments will be served.

May 2, 2013
10:30 a.m.-12:00 p.m.
Winter Park Campus, Room 246

Please register for the above classes through the Valencia EDGE. For more information about the Valencia EDGE, or for assistance with the registration process, contact orgdevelopment@valenciacollege.edu or at extensions 8232.

Supplier Business Profile & W-9 Forms

There are two different forms that are required to set up a vendor in the Banner system; the Supplier Business Profile and W-9 Form. The Supplier Business Profile captures the address where the Purchase Order (PO) will be sent and the “remit to” address for the check. Since Valencia’s POs are faxed to the companies, we need to have the correct fax number where the POs should be directed. The profile also captures ethnicity of the business. This is required since for the yearly report to the State of Florida and quarterly reports to the Board of Trustees. Any updated changes should be completed on a new Supplier Business Profile and forwarded to the procurement office.

W-9 Forms are an IRS requirement. This is how the company reports to the IRS and includes their Federal Identification Number unique to their company. When creating a requisition in Banner, the preparer should use the correct BU Address type as to where the PO is to be sent. Check the Fax number in the system against the quote or proposal that you are using from the vendor.

Both forms can be found on the procurement website. Searching a vendor in Banner can be done by using the FOAIDEN form. Instructions on how to “Look up Vendors” is in Tab 4 of your Banner Manual. It can also be found in Atlas under the Finance tab, Purchasing Module Manual.

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