May 2015 Procurement News

Procurement Welcomes Kellie Robertson as Purchasing Agent

kellie-robertson-groveA message from Janet Vivian, Procurement Operations Manager

We would like to extend a warm welcome to Kellie Robertson, who joined the department as a purchasing agent on Monday, April 20, 2015.

Kellie worked for the College’s Property Management Department for the past three and half years prior to joining the purchasing team. She is a recent graduate from Valencia with an Associate in Arts degree in general studies and is currently enrolled at the University of Central Florida where she is studying to earn a bachelor’s degree in sociology.

Employee or Independent Contractor? College Revises the Independent Contractor Agreement

A message from Rhonda Ulmer, Managing Director, Procurement

rhonda-ulmer-270wThe IRS has modified the method for determining whether the person providing services to the College is an employee or considered an independent contractor. The main determination is the degree of control and independence the College has over the work and the worker. The relevant factors used to help make the determination fall into three categories:

  1. Behavioral: Does the company control or have the right to control and provide detailed instructions on what the worker does and how the worker does his or her job? This also includes who provides tools and supplies needed to perform the job.
  2. Financial: Are the business aspects of the worker’s job controlled by the payer? These include things like how the worker is paid, whether expenses are reimbursed and the opportunity to realize a profit or loss from the work.
  3. Type of Relationship: Are there written contracts or employee-type benefits (i.e. pension plan, insurance, vacation pay, etc.)? Will the relationship continue and is the work performed a key aspect of the business?

The College has revised the Contractor’s Agreement to conform to the IRS requirements and the Contractor/Employee Test to assist you in making this important determination.

The Agreement is now called the Independent Contractor’s Agreement (ICA) and is available in Atlas Forms. The new “Contractor/Employee Test” is attached to the ICA. These forms should be reviewed by the department before engaging a contractor and must be completed and signed by the contractor confirming that he is a contractor under the IRS Rules.

It is also important to note that requisitions should not be entered until the Contractor’s Agreement has been fully executed and the P-card is not an acceptable method of payment. Certificates of Insurance (COI) for liability and automobile coverage is a requirement to do business with the College. If you have questions relating to insurance, please contact Steve Mammino, manager, risk management, at smammino@valenciacollege.edu or extension 3860.

Please remember that Procurement is always willing to review your contractor’s agreements for compliance prior to signature, so please ask for assistance.

For questions regarding the new Agreement format, please contact Janet Vivian, procurement operations manager, at jvivian@valenciaprocurement.edu or extension 5527.

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