November Procurement News

Updated P-Card Procedure & Guideline Manual

An updated version (3.6) has been posted on the procurement website for easy download. Please refer to the new version for any and all procedures and guidelines.

The P-Card Application form can now be found in Atlas under Valencia Forms.

Holiday Spending

Just a reminder that operational money (Fund 1) cannot pay for employee gifts, holiday decorations, flowers, food, greeting cards or awards. For additional information regarding Fund Use Guidelines, please go to Procurement User Resources in Atlas under the “Finance” tab.

Banner Finance Training (please register for these courses through the Valencia EDGE)

Friday, November 30
Budget & Purchasing Modules
Budget: 8:00 a.m.  – 11:00 a.m.
Purchasing: 1:00 p.m. – 4:00 p.m.
Winter Park Campus, 219

Friday, January 18
Budget Only: 8:00 a.m. – 12:00 p.m.
Winter Park Campus, 219

Thursday, January 24
Purchasing Only: 9:00 a.m. – 12:00 p.m.
West Campus, 6-118

Friday, February 15
Budget Only: 8:00 a.m. – 12:00 p.m.
Winter Park Campus, 219

Thursday, February 21
Purchasing Only: 9:00 a.m. – 12:00 p.m.
West Campus, 6-118

Ordering Toner and Staples

When you need toner or staples, please email courier services with your system ID number to fulfill your requests. If you have any questions please contact Courier services at extension 1756.

West Campus, DTC, Sand Lake, and Osceola, email: West_CourierServices@valenciacollege.edu
East Campus, Winter Park, CJI, and Lake Nona, email: East_CourierServices@valenciacollege.edu

Ordering Copy Paper

If your department needs copy paper, please email the courier services Department. This will assist us in fulfilling your requests in a timely manner. If you have any questions please contact courier services at extension 1756.

West Campus, email: West_CourierServices@valenciacollege.edu
East Campus, email: East_CourierServices@valenciacollege.edu
Osceola Campus, email: Osceola_CourierServices@valenciacollege.edu

Courier services Shipping Packages Starting November 26, 2012

As of Monday, November 26, 2012 courier services has taken over the shipping of packages for the college, previously the bookstore had been handling this service for a number of years. Courier services will be utilizing UPS for package shipments. Any shipping involving bookstore items will still be processed by the Bookstore; however, courier services will be handling general package shipments leaving the college, including returns that need to be sent back to vendors

Shipping is set up on West, East, and Osceola campuses. When you have a package that is ready to be shipped, contact courier services to arrange for pick up and processing of your shipment.  You will no longer need to use your P-Card to complete this transaction. Courier services will take the initial cost and then the Finance Department will journal entry the charges back to the respective department.

When you call courier services, we will need to know the following:

1. Vendor the shipment is going to
2. Address of vendor
3. Requestor Name, Department, Mail Code
4. What index and account you want the charges to be deducted from
5. Very brief description of the contents being shipped

We will also request your e-mail address so UPS can send you an e-mail alerting you of when the package was shipped and when it was delivered with a tracking number.

For those at the Winter Park Campus, contact courier services either on East or West Campus. For those at the Lake Nona Campus, contact courier services on East Campus, and for those at DTC and Sand Lake please contact courier services on West Campus.

Our services now incorporates the delivery of all incoming mail, incoming packages, delivery of internal packages, office depot orders, stationary, toner, copy paper, event support, and shipping.

If you have any questions, please contact Sal Navarro at extension 1755.

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