October 2018 Procurement News

New Purchasing Card Process Transitions to Online Environment

Valencia has a new and improved way for requesting an employee Purchasing Card (P-card).

We are now using the PaymentNet Account Request Manager (ARM), which is a module that automates the commercial card application, submission, approval and fulfillment process. Because this module is completely online and will eliminate the paper request form, this change will impact our sustainability goals and will result in greater efficiency, increased visibility and improved accuracy.

Below are the steps to this fully automated process:

  1. Complete the online application, and select your department’s application approver (this is your budget manager) for approval routing.
  2. The application approvers (budget managers) will review and approve applications.
  3. Valencia’s program administrator, J.P. Morgan, will receive the application for final approval and processing.

This automation eliminates the need for external paperwork and routing, and all tasks can be completed online using the application link. Additionally, each step of the application process is recorded and available for your review at any time.

Effective immediately, paper applications are no longer accepted.

The application link is available on the Procurement webpage, under How It Works. For more information, view the PaymentNet Account Request Manager Guide for Applicants.

For questions about this process, contact Coordinator of Procurement and Pcard Kellie Robertson at krobertson9@valenciacollege.edu or 407-299-5000, extension 1974, or email Procurement at ValenciaProcurement@valenciacollege.edu.

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