Roadmap for Reopening: Cleaning and Sanitization

Tuesday, June 23, 2020

Following our phased Roadmap for Reopening plan, Valencia College is moving to Phase 2 beginning Saturday, August 1, 2020, and will remain in Phase 2 for at least the rest of the calendar year. Though the majority of College operations, teaching, learning, student affairs and learning support will continue online in Phase 2, around 200 programs and courses will be offered on campus at least part of the time.

Minimizing health risks to the Valencia community remains the College’s top priority. Protecting our community from the coronavirus requires we follow rigorous, extensive cleaning and sanitizing protocols that at least meet, if not exceed, standards set by the Centers for Disease Control and Prevention. Four interdisciplinary task forces composed of experts from across the College were formed to recommend protocols, processes and practices for each phase of the Roadmap for Reopening. Their reports are being reviewed by Orlando Health’s Business Ready Task Force to ensure we are doing everything we can to keep our on-campus experience safe.

“The Facilities Team (Custodial, Grounds and Maintenance) is committed to providing a safe environment for all current and future on-site faculty, staff and students,” shared Shaun Andrews, assistant vice president, facilities and maintenance operations. We are focused on training, procedure changes, PPE (personal protective equipment), supplies and any staffing changes that may be needed.”

Preparations are well underway for our phased return to our campuses in August, and teams are already on-site getting our facilities ready to reopen.

STEPS WE’RE TAKING RIGHT NOW

Training

  • All custodians are completing an eight-hour COVID-specific A.C.E. (Accredited Cleaning Expert) Infection Expert certification from GEM Supply Company before Phase 2 begins.
  • Custodians are also taking an Occupational Safety and Health Administration (OSHA) Workplace Hygiene and Illness Prevention course, which covers how to properly clean to prevent many types of potential viral and bacterial infections.
  • All our of facilities’ leaders are taking the OSHA Preparing the Workplace for COVID-19 course.

Supplies

  • The College is sourcing the following to meet the anticipated needs of facilities operating in Phase 2 for four months: hand sanitizer and supplies to support frequent hand washing and disinfecting products and equipment, including, but not limited to disinfectant, disinfectant wipes and paper towels.
  • Supplies will be securely stored and accessible to custodians and facility employees.

Preparing our Spaces

  • Each activated building is being assigned a single point of contact for immediate resupply needs.
  • Additional trash receptacles will be available to handle paper waste that is produced because electronic hand dryers will be unavailable.
  • Signage with common colors, icons and instructions are being developed for hand washing, sanitizing, physical distancing, PPE use, entry and exit, hallway flow and other needs.
  • Measures will be put in place to prevent cross contamination of multiple users of a space or surface.
  • A facility and equipment sanitizing plan is being developed and implemented for all spaces to be activated in Phase 2.

STEPS WE’LL TAKE IN PHASE 2 

Cleaning and Sanitation

  • All activated spaces will be thoroughly cleaned and sanitized daily in accordance with Centers for Disease Control and Prevention (CDC) guidelines.
  • Classrooms will be cleaned in between each class meeting by trained custodial staff. Classes will be separated by at least 45 minutes to provide sufficient time for our custodians to prepare the room for the next meeting.
  • Restrooms and high-touch surfaces in all activated buildings will be cleaned multiple times each day.
  • Hand sanitizer will be available in each activated classroom, office and laboratory as well as in common spaces and all high-traffic areas with clear and noticeable signage.
  • Disinfectant in spray bottles and on paper towels will be available in all occupied classrooms, break rooms and shared spaces. Disinfectant wipes will be available in specified areas where the disinfectant spray cannot be used.

Safety in Our Buildings

  • To the extent possible to maintain security and follow fire regulations, doors will be propped open to limit the need to touch doorknobs.
  • Signs will specify exterior doors as entry or exit only, and signs will direct foot traffic to avoid congregating. Some hallways will be one-way.
  • Faculty should feel empowered to enforce cloth face coverings and physical distancing in their classrooms, just as they would any other classroom behavior.
  • Additional supplies of cleaning and sanitizing products will be available in each activated building.
  • Paper towels will be available in restrooms, break rooms and classrooms.

Personal Care

In addition to the preventative measures listed above, you can take steps to keep your work spaces clean and sanitized.

  • Wear a face mask that meets CDC guidelines when on campus.
  • Disinfect your workspace daily with College-supplied cleaning and sanitizing products. Please do not bring your own cleaning or disinfecting supplies to the campus as the College has supplies that meet CDC guidelines and are appropriate for the various surfaces in our facilities.
  • Avoid any physical touch with colleagues.
  • Wash your hands thoroughly and often, and avoid touching your face.
  • Avoid sharing food and drinks with others.
  • Keep hand sanitizer at your desk, and use it frequently.
  • Use gloves, cloth, a tissue or paper towel to touch surfaces such as doorknobs, elevator buttons, drawer handles and other commonly touched items.

For additional information on our reopening plans, visit the Roadmap For Reopening website.

If you have any questions about the steps Valencia College is taking to protect your health and safety, please contact Organizational Development and Human Resources at HR4U@valenciacollege.edu, or call the HR4U helpline at 407-299-5000, extension HR4U (4748).

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