Roadmap for Reopening: Phase 3 Update

Tuesday, April 6, 2021

The end of the spring term marks the end of Phase 2 of our Roadmap for Reopening. Some faculty and staff members are preparing for the transition to Phase 3 operations, which will begin at the start of the summer term on Monday, May 10, 2021. Phase 3 operations include a limited number of face-to-face classes and in-person student services.

A limited number of faculty and staff will return to working on campus this summer to support student learning and support. As Phase 3 is an opt-in experience, all employees who will be returning to working on campus for summer have elected to do so.

Full-time faculty members who have a contracted assignment to teach classes in the summer, as well as part-time faculty in a limited number of disciplines at East, Osceola, West and Poinciana campuses, received a survey to express their interest in teaching this summer. With registration for summer courses now open, those faculty who are teaching on campus should have received their assignments for summer.

In addition, select staff members within the Student Affairs division received a survey to gauge their interest in working on-site to provide student services in the areas of advising, Answer Center, financial aid, the Office of Students with Disabilities, and testing and assessment — specifically standardized testing, i.e. PERT. Decisions are currently being finalized on which of these services will be provided and who will support students on campus based on the survey responses.

The Conditions to Reopen team has also approved a proposal submitted by Learning Support Services to offer staffed study spaces for students this summer. Team members within Learning Support will be surveyed to opt-in to staff these areas.

If you are a faculty member and have questions about your teaching assignment or a student services staff member with questions about on-campus services, please contact your respective dean or division leader.

As the operational details are being decided, the following resources and guidance will be provided in preparation for the Summer 2021 term and the start of Phase 3:

  1. Town hall events and information sessions: A variety of additional town hall meetings will be offered later this month and in May for employees returning to work on campus this summer and their supervisors. Details for these upcoming events will be shared next week. Also, you can plan to attend the Orlando Health Phase 3 Town Hall meeting scheduled for Monday, April 19, 2021.
  2. Talent sharing will continue through the summer: Valencia’s Talent Sharing program, which was introduced last summer, will continue in Phase 3. This program is designed to help connect employees who have availability and capacity with teams and departments that have a need for additional support. Click here for additional information, including frequently asked questions.
  3. Vaccine Availability and Paid Leave: As we look toward the ending of the pandemic, you are encouraged to receive the vaccination for COVID-19. West Campus is currently serving as a COVID-19 vaccination site, and if you are unable to get vaccinated during non-work hours or become sick after receiving the vaccine, the College now has paid vaccine leave.
  4. Daily Health Assessment continues: During Phase 3, all individuals, including employees, students and vendors, coming onsite will continue to complete the Daily Health Assessment using the Centers for Disease Control and Prevention’s (CDC) Self-Checker for COVID-19 symptoms prior to arriving to campus, and, if appropriate after a self-assessment, stay home and contact a medical professional for evaluation. Know the symptoms of COVID-19. Stay home if you feel sick and seek medical attention if necessary.
  5. Plan your day on campus: If you will be on campus for an extended period of time, remember to pack a lunch or make arrangements for meals, as there is limited food and vending available on the campuses.
  6. Continue to wear a mask while on campus: To protect ourselves and each other, all employees, students and vendors on campus are required to wear face masks that cover the mouth and nose while indoors and outdoors, where physical distancing is not possible.
  7. Maintain physical distance: Valencia is continuing to follow CDC guidelines including those for social distancing. When possible, please maintain physical distance of at least six feet and avoid congregating as much as possible.
  8. Wash hands frequently: Remember to keep hands clean while on campus and wash your hands regularly. Hand sanitizing stations have been placed on campus so you can keep hands clean when hand washing with soap and water is not convenient.
  9. Illness reporting protocols are still in effect: Valencia is here to support you if you do not pass the self-assessment, become ill, test positive, come in close contact to someone who tests positive or must provide care for someone with COVID-19. Please follow our illness reporting protocols and contact Tanya Mahan, HR analyst and Valencia’s specially trained COVID-19 case manager at or 407-299-5000, extension 3047 to report illness.

Thank you for your continued diligence and vigilance as we embark on Phase 3 of our Roadmap for Reopening plans. You are our first defense in preventing the spread of COVID-19, and in keeping the Valencia community healthy. Please be assured that as we continue to make decisions and finalize our plans for summer and fall terms that you will receive timely updates as our plans unfold.

If you have questions or would like additional information, contact Organizational Development and Human Resources at or call the HR4U helpline at 407-299-5000, extension HR4U (4748).

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