Roadmap for Reopening: Preparing Our Facilities and the Workplace

Tuesday, July 21, 2020

A Message from Amy Bosley, Vice President, Organizational Development and Human Resources

With Phase 2 of our re-opening beginning on Saturday, August 1, 2020, Valencia College team members have been working diligently to ensure a safe, smooth and successful transition for individuals, teams and the organization. This includes preparing our facilities and our workplace.

In the spirit of collaboration, we formed four interdisciplinary task forces to carefully plan and prepare for the phased reopening of the College and to combat and minimize the spread of the virus.

Our Preparing the Facilities Task Force developed a plan for cleaning and disinfecting our facilities, including the needed supplies; building infrastructure and systems, such as water, air conditioning, elevators, etc.; and business operations including food/beverage services and other vendors.

The Preparing the Workplace Task Force had a similar charge and developed plans for physical distancing; protective equipment for high-traffic, face-to-face service areas; frequently touched surface cleaning protocols; contaminant control; and continued remote work.

To prepare our returning employees and students, Valencia is implementing the following recommendations from the two task forces.

Safety on Our Campuses

  • Specific parking lots have been designated to help minimize travel while on the campus.
  • Only those buildings and facilities necessary to accommodate on-campus instruction and work will be open, and portions of these activated buildings may remain closed and off limits.
  • Physical facilities, such as the cafe, library, Center for Teaching/Learning Innovation and student and learning support services will be closed. Many of these resources, such as the library, Teaching and Learning, and student and learning support services will continue to operate online.
  • Water fountains will be turned off; however, several water refill stations are being installed.
  • Doors will be propped open to limit the need to touch doorknobs.
  • Signage with common colors, icons and instructions are being developed for hand washing, sanitizing, physical distancing, PPE use, entry and exit, hallway flow and other needs.
  • Faculty, staff and students are encouraged to pack a lunch if they must be on campus for an extended period of time, and eat in an outside area or vehicle if possible.
  • Lingering or gathering in common spaces will be discouraged.
  • Occupancy will be limited in classrooms and laboratories, break room facilities and other common spaces.
  • Furniture will be removed to maintain physical distancing.
  • Furniture or fixtures with less than 6 feet distancing that cannot be relocated will be marked or covered.
  • Designated queue locations will adhere to physical distancing guidelines.
  • Shared work spaces will be eliminated wherever possible. In circumstances when sharing is necessary, the space must be thoroughly cleaned before another employee uses the workstation.
  • Plexiglass barriers will be installed in necessary locations for high-frequency individual interaction between an employee and students when physical distancing is not available.
  • Monitoring the designed air exchanges in our HVAC systems to ensure that the proper outside air exchanges are occurring to allow for “new” air to be exchanged in all occupied buildings of the College.

Safety in Our Elevators

  • Use of the stairs will be recommended so that elevators are available when needed for ADA accessibility and to maintain physical distancing.
  • If an elevator is needed, occupancy should be limited to the posted limit on the particular elevator.
  • When appropriate, elevators will be turned off if no access is permitted above first floor. 

Safety in Our Restrooms

  • Restrooms in all activated buildings will be cleaned multiple times each day.
  • Restroom stalls, sinks and urinals will be marked off to promote physical distancing.
  • Signage placed outside of restrooms will encourage only one person at a time in the restroom.
  • Paper towels will be provided as the use of hand dryers is not recommended.
  • Additional trash receptacles will be available to handle additional paper waste that is produced because electronic hand dryers will be unavailable.

Cleaning and Sanitizing

  • All activated spaces will be thoroughly cleaned and sanitized daily in accordance with the Centers for Disease Control and Prevention.
  • Classrooms will be cleaned in between each class meeting by trained custodial staff. Classes will be separated by at least 45 minutes to provide sufficient time for our custodians to prepare the room for the next class.
  • High-touch surfaces in all activated buildings will be cleaned multiple times each day.
  • Hand sanitizer will be available in each activated classroom, office and laboratory, as well as in common spaces and all high-traffic areas with clear and noticeable signage.
  • Disinfectant in spray bottles and paper towels will be available in all occupied classrooms, break rooms and shared spaces. Disinfectant wipes will be available in specific areas where the disinfectant spray cannot be used.
  • The College has identified an outside vendor who is available to sanitize large areas, if needed.
  • Specific process and training on the proper sterilization of high-traffic areas and occupied spaces has been provided for and will be reinforced with all custodial team members.
  • Purchase new equipment, including electrostatic sanitizing misters and UV light sanitizing machines, to increase efficiency in sanitizing.

The Facilities team is using new sanitizing misters and UV light sanitizing machines to increase their efficiency in sanitizing areas of the College. The misters spray a sanitizing solution onto surfaces with an electrostatic charge that helps the sanitizing solution bond to the surface, therefore reducing the time needed to wipe areas. The misters are used in areas that are difficult to wipe, including some cloth surfaces. The UV light sanitizing machines sanitize items that are sensitive to chemical sanitation, such as laptops, electronics and sound equipment. 

Supplies

  • The College has appointed Sal Navarro, manager, campus operations, Winter Park, to be responsible for maintaining the inventory of supplies and ensuring distribution to all activated locations.
  • Sanitizing supply inventory levels have been established and verified.
  • A storage of supplies is secure and readily accessible to appropriate employees in all activated spaces.
  • Fill stations for personal hand sanitizer bottles and disinfectant will be available in each activated building.

In addition to the recommendations listed, a special operational group, referred to as O-TAG (Operations Tactical Alignment Group) is working with campus leadership as we near the start of the fall semester, to conduct walk-throughs to establish operational protocols and ensure a safe and healthy environment for faculty, staff and students returning to campus. For more information on Phase 2, visit the Roadmap for Reopening website, which has been updated with the daily assessment and safety resources  such as fact sheets, tips and videos on face masks, hand washing, physical distancing and surface cleaning.

For questions about Valencia’s reopening plans, contact Organizational Development and Human Resources at HR4U@valenciacollege.edu, or call the HR4U helpline at 407-299-5000, extension HR4U (4748).

1 Comment

  • April Montallana said:

    Thank you Facilities for your hard work in ensuring the safety of those returning to campus!

    AMFri, 24 Jul 2020 11:54:19 +0000Fri, 24 Jul 2020 11:54:19 +0000am20,11:54 am

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