A Message from Amy Bosley, Vice President, Organizational Development and Human Resources
As we move forward to implement Phase 2 operations, Valencia College has a plan to support employees who are returning to an on-site work location, ensuring a safe, smooth and successful transition for individuals, teams and the organization.
In the spirit of collaboration, we formed four interdisciplinary task forces to carefully plan and prepare for the phased reopening of the College. One of the task forces, Preparing the Workforce, crafted recommendations and considerations for our workforce, taking guidance from the Centers of Disease Control and Prevention (CDC), local and state health agencies and Orlando Health, our local planning partner.
To prepare our returning employees, the College is implementing the following suggestions from the Preparing the Workforce task force:
Roadmap for Reopening Website: As all of our plans are living documents, meaning that they will be updated in response to new guidance as we continue to monitor the coronavirus and consult with Orlando Health, we developed the Roadmap for Reopening website to inform our employees, as well as our students, of the most up-to-date plans. As additional resources are developed, they will be included on this site. This site currently includes frequently asked questions, our Roadmap for Reopening Phases document, which includes our reopening rationale for each stage, and our Courses Returning to Campus document.
Town Halls: All Valencia employees were invited to attend town halls to learn more about our plans to reopen some of our facilities and bring limited programs and courses on-site in fall 2020. Employees returning in Phase 2 will also be invited to an upcoming town hall to specifically address on-site operational procedures and protocols.
Virtual Toolkit: Every employee returning in Phase 2 will receive a virtual toolkit that contains details on health, safety and facilities preparation; the daily health assessment; the on-campus experience, including what to bring to campus and not to bring to campus, required personal protective equipment, cleaning protocols; and what is accessible on campus.
Readiness to Return Survey: The Office of Organizational Development and Human Resources (ODHR) will reach out to all employees returning in Phase 2 via a Readiness to Return survey to learn how the College can best support them during the transition. Employees who request additional support in the survey will be contacted by a member of the ODHR team.
Training: All custodians are completing an eight-hour COVID-specific A.C.E. (Accredited Cleaning Expert) Infection Expert certification from GEM Supply Company before Phase 2 begins. They are also taking an Occupational Safety and Health Administration (OSHA) Workplace Hygiene and Illness Prevention course, which covers how to properly clean to prevent many types of potential viral and bacterial infections. Additionally, all our facilities’ leaders are taking the OSHA Preparing the Workplace for COVID-19 course.
General details on Phase 2 will be shared with all Valencia supervisors during the Friday, July 17, 2020, Supervisor Summit. Additionally, division-specific supervisor training will be conducted to share themes from the Readiness to Return survey, an overview of supervisor and employee expectations, details on what to do if an employee or student is ill and how to support employees during this time. Supervisors will be asked to share pertinent information from these training sessions with their teams.
For employees, a quick reference guide has been created on Illness Reporting and Contact Tracing. Training on topics such as proper hand washing, proper ways to wear a mask and social distancing will be provided on the Roadmap for Reopening website and shared with employees who are returning to campus in Phase 2.
COVID-19 Hotline and Email: If you are one of the employees working on campus and your daily self-assessment indicates that you should seek medical care; or you test positive for COVID-19; or you come into contact with someone who has tested positive for the virus; or you need to provide care for someone with COVID-19, contact Valencia’s COVID-19 case manager at COVIDillness@valenciacollege.edu.
ODHR will serve as the central contact for questions regarding the return to the workforce. Contact ODHR at HR4U@valenciacollege.edu, or call the HR4U helpline at 407-299-5000, extension HR4U (4748) if you have questions about Valencia’s reopening plans.