Roadmap for Reopening: Preparing Your On-campus Workspace

Tuesday, June 22, 2021

The time has finally come! To prepare your workspace for Phase 4 operations, you’re invited to visit your office/workspace to set up, organize, etc., so you’ll be ready when our campuses reopen on Sunday, August 1, 2021.

Effective, Thursday, July 1, 2021, all facilities will be open on Mondays and Thursdays. This means that after July 1, employees will be able to stop by their offices without supervisor approval on Mondays or Thursdays and use that time to organize and set up their spaces. Please note that office/workspace trash removal will not begin until August 1, so please do not leave any trash in your workspace.

District Office employees may access their offices without supervisor approval effective immediately. The District Office is open Monday through Friday from 7 a.m. – 7 p.m.

No appointments or supervisor permission is needed for access, but please follow the Phase 3 guidelines below when coming to campus:

  1. Daily Health Assessment: Complete the Daily Health Assessment using the Centers for Disease Control and Prevention’s (CDC) Self-Checker for COVID-19 symptoms prior to arriving on campus, and, if appropriate after a self-assessment, stay home and contact a medical professional for evaluation.
  2. Stay home if sick: Know the symptoms of COVID-19. Stay home if you feel sick and seek medical attention if necessary.
  3. Wear a mask: To protect ourselves and each other, all employees, students and vendors on campus are required to wear face masks that cover the mouth and nose while indoors. Masks are welcome outdoors but are not required.
  4. Maintain physical distance: When possible indoors, please maintain physical distance of at least six feet and avoid congregating as much as possible. Physical distancing outdoors is welcome but is not required.
  5. Wash hands frequently: Remember to keep hands clean while on campus. Wash hands regularly when on campus or use the readily available hand sanitizer when hand washing is not possible.
  6. Report illness: If after your visit to campus, you become ill or test positive for COVID-19, please follow our illness reporting protocols and contact Tanya Mahan, HR analyst and Valencia’s specially trained COVID-19 case manager at COVIDillness@valenciacollege.edu or 407-299-5000, extension 3047 to report illness.

Parking permits are not needed, except for the Downtown Campus. For Downtown Campus employees, if you do not have a parking pass, and if you have a regularly scheduled reoccurring assignment downtown, have your supervisor contact Eugene Jones, executive dean, Downtown Campus, at ejones102@valenciacollege.edu or 407-299-5000, extension 1635. Faculty/staff parking is available with a Valencia College Downtown Campus parking permit on the third floor of the Paramore Parking Garage.


RETURNING TO CAMPUS OIT RECOMMENDATIONS 

In order to best assist you, the Office of Information Technology (OIT) has some recommendations to help ensure a smooth transition.

Transporting Computers and Peripherals

When transporting computers and peripherals, such as monitors and keyboards, please follow these guidelines to protect the items during transport:

  • Place laptops in a bag.
  • Pack docks, keyboards, mice, web cameras and cables in a small box.
  • When loading a desktop computer in your vehicle, place it behind the driver’s seat on the floor.
  • When loading monitors in your vehicle, cover them in a towel or blanket and place them: facing up on the back seat; facing the back seat standing up secured with a seat belt; or facing up, lying flat in the trunk.

Arriving to Campus

  • If available, use a cart to lessen the number of trips to bring your equipment from the vehicle to your office.
  • Do not leave equipment in a hot car for an extended amount of time.
  • Keep the weather in mind, and plan your arrival on campus to avoid being caught in the rain.
  • Be careful when carrying equipment, so you do not injure yourself.

Access to Your Office

Your employee identification card should work the same as it did before COVID, thus allowing you access into your work space. Please contact your region’s Security Office if your card fails to grant you access. If employees have transitioned to a new physical workplace, then have your immediate supervisor send an email request to any security director authorizing the appropriate access and your ID card will be updated immediately.

In Your Office

For questions or concerns, contact the OIT help desk online, via email or by phone at 407-299-5000, extension 5555.

In Your Office

For questions or concerns, contact the OIT help desk online, via email or by phone at 407-299-5000, extension 5555.

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