Spring Break Payroll Update: Overtime and Banked Hours


Monday, February 28, 2022

A Message from Bettie Cooper, Director, Payroll Services 

As we approach Spring Break and you enjoy your time off, please take a moment to review the overtime and banked holiday processes.

Overtime

Overtime is earned when a non-exempt employee works more than 40.0 hours in a week (Sunday through Saturday). Hours worked include:

  • Coming in early to get a “head start” on the day
  • Staying late to “wrap things up”
  • Working at home before or after work commute
  • Interrupted lunch time
  • Checking emails on the weekend

Overtime must be discussed with your supervisor.

  • The overtime calculation is based only on hours worked. It does not include paid time off (holiday, sick, vacation, personal, summer hours, etc.).
  • A week cannot total more than 40.0 hours if paid time off is included (vacation, sick, holiday, etc.). Paid time off hours would need to be reduced and the corresponding Certificate of Absence (COA) would need to be reversed and resubmitted as necessary.
  • Overtime will be automatically processed from the timesheet as a payment on the next available payroll once the timesheet is in a “Completed” status.

Banked Holiday

Banked holiday is earned if a full-time, non-exempt employee works more than the required number of hours in a week and cannot record the full number of hours granted for holiday.

  • For example, if an employee works 8.0 hours during the week of Spring Break, only 32.0 hours can be recorded for the holiday break instead of 40.0.
  • In this scenario, the employee would have 8.0 hours of “banked holiday.”
  • This time is manually entered into the leave system after a timesheet analysis is done based on a spreadsheet report. This is a time consuming, manual process, so please be patient.
  • Banked Holiday hours are not granted until the timesheet is in a “Completed” status.
  • When it’s used, it’s recorded on the timesheet as Banked Holiday and a corresponding COA must be submitted.

If you have questions, please contact me at BCooper11@valenciacollege.edu or 407-582-8100.

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