Filtered by accounts payable

Budget, Procurement and Accounts Payable Updates

A Message from Oscar Cristancho Mercado, Assistant Vice President, Budgets and Analysis With the majority of employees working remotely, the Budget, Procurement and Accounts Payable teams have been reviewing existing business practices to ensure they are aligned with a remote work environment. Our goal is to allow for flexibility while ensuring adherence to Valencia’s policies and procedures. As […]

Helpful Tips for Mileage Reimbursement

If you have ever completed a mileage reimbursement form, you know how tedious and time-consuming it can be. And then to learn that it has been returned for corrections after all of that work can be just as frustrating. Luckily, Accounts Payable (AP) has put together some helpful tips to consider when completing and submitting mileage reimbursement forms. […]

Get Your Updated In-District Mileage Chart Now

With the College continuing to grow, Accounts Payable has updated the In-District Mileage Chart to include all current campus locations. Please use the updated chart for any travel on or after Sunday, October 1, 2017. To view this chart, click here. As a reminder, the College only reimburses the most economical means of travel, and the In-District Mileage Chart […]

June 2013 Procurement News

CONTRACTOR’S AGREEMENTS A Contractor’s Agreement is a contract between Valencia College and a vendor, performer, artist, speaker or consultant, all referred to as the “Contractor.” This form is required when any “Contractor” performs services on Valencia property, with or without pay. Occasionally, a speaker will perform their service for “free,” but will want to be […]

Revised Certification of Services Form

Accounts payable has recently redesigned the Certification of Services form to make it more user-friendly and to include instructions. The updated form is available in Atlas under the Valencia Forms link on the Employees tab. This form is also available on the accounts payable website. As a reminder, the Certification of Services form is used […]

Purchase Orders and Invoices – Tips for Supervisors

To properly execute and comply with college policies, the accounts payable and procurement team would like to ensure that all supervisors are aware of the purchase order (PO) and invoice creation process, including approval and payment procedures. As a supervisor, you should have a clear understanding of the  payment guidelines and ensure that members of […]

Updates to Valencia’s Rental Car Policy

Accounts Payable has updated the Authorization for Travel form to reflect the revised college policy (6Hx28:5-08) on rental cars. Effective July 1, 2013, if an employee uses a car rental agency other than Enterprise or Avis (our preferred vendors), the traveler will only be reimbursed the lesser of the Enterprise contract rate or actual amount […]

January 2013 Procurement News

2013 W-9 Form Now Available The 2013 W-9 Form is now available on the accounts payable website. You can also access the form by visiting the “Finance” tab in Atlas. The W-9 Form is one of two required documents for companies to complete in order to conduct business with Valencia (the other form is the […]

Tolls Increase, In-District Mileage Chart Updated

Effective July 1, 2012, all tolls were increased for the Orlando-Orange County Expressway Authority for both cash and E-Pass rates. As a result, accounts payable has adjusted all in-district mileage requests beginning July 1 to reflect the toll increases. An updated “In-District Mileage Chart,” reflecting the toll increases, is now available on the accounts payable […]

New In-District Mileage Chart

The accounts payable department has updated the “In-District Mileage Chart,” making it more user-friendly and accurate. The new chart provides a summary of several possible routes between campuses, centers and institutes, so the user can easily identify the shortest and least costly means of travel. “The college only reimburses the most economical means of travel,” […]