Valencia’s Dependent Verification Review Guidelines for 2022 Medical, Dental and Vision Plans

Monday, October 4, 2021

In January 2022, Valencia College will conduct a verification of new dependents and re-verification of select dependents enrolled in the medical, dental and vision plans for 2022. The review will be conducted to ensure that only eligible dependents are enrolled in appropriate plans.

As a political subdivision of the state of Florida, it’s crucial that we are in compliance with our insurance plan documents, and one way to ensure this is to confirm that all covered dependents are truly eligible to participate in our plans.

Reverification of spouses, domestic partners and some child relationships

Any active employees with these dependent relationships will be required to participate in the eligibility verification review again if they are enrolled in Valencia benefits for 2022 and were previously verified before Thursday, July 1, 2021. Dependents from these relationships will be re-verified as they have the possibility of changing due to divorce, change of status or other reasons. The following dependent types will undergo re-verification:

  • Spouse
  • Domestic Partner
  • Adult Child (age 26-30)
  • Stepchild
  • Child of Domestic Partner
  • Disabled Child
  • Foster Child
  • Legal Guardianship of Child
  • Child Under Qualified Medical Child Support Order (QMCSO) or Other Court or Administrative Order
  • Grandchild

Verification of newly enrolled dependents

All newly enrolled dependents added to the medical, dental and vision plans for 2022 will go through an initial dependent eligibility verification review.

If you do not respond or send the required documents, any of your dependents who are not verified or re-verified will be terminated from any benefit that they are enrolled in and not eligible for coverage. The termination will be retroactive back to Friday, December 31, 2021.

Consova, a third-party firm, will administer the verification review. In January 2022, those employees affected will receive a mailing from Consova via the U.S. Postal Service. Delivery date to your home address is dependent upon your local mail carrier.

This mailing will include letters from Valencia and Consova, frequently asked questions, the list of verification document(s) requested for each dependent type and instructions on how to submit the documents. Depending on the type of dependent, you may need to provide more than one document to verify the dependent is eligible.

Documentation will be submitted directly to Consova and will only be used for the purpose of conducting the verification. Employees are protected under the Health Insurance Portability and Accountability Act, which regulates the use and disclosure of Protected Health Information.

For questions, contact the Total Rewards team at benefits@valenciacollege.edu, or call the HR4U helpline at 407-582-4748.

Leave a Reply

Your email address will not be published.

Related Posts

    Spring Break Payroll Update: Overtime and Banked Hours

    Monday, February 28, 2022 A Message from Bettie Cooper, Director, Payroll Services  As we approach Spring Break and you enjoy your time off, please take a moment to review the overtime and banked holiday processes. Overtime Overtime is earned when a non-exempt employee works more than 40.0 hours in a week (Sunday through Saturday). Hours worked […]

    Save for Your Retirement With a 403(b) or 457(b)

    Monday, January 10, 2022 A Message from Tom Keller, Director, Total Rewards Valencia College provides you with the opportunity to save for your retirement through the College’s 403(b) and 457(b) plans. Both the 403(b) and 457(b) plans are optional retirement programs that permit you to participate and electively reduce your compensation with salary deferral contributions made […]