Your Employee Record: Completing the Public Records Exemption Form

A message from Amy Bosley, Vice President of Organizational Development and Human Resources

Recently, you were presented with information in our employee newsletter, The Juice, about Florida’s public records laws and how they may apply to certain records pertaining to you as an employee of a public institution. As explained, most of Valencia’s records, including your personnel records, are subject to public inspection and disclosure, and as a public institution subject to Florida’s Sunshine laws, Valencia receives several public records requests each year.

Although every public agency is required to provide requested information, there are exceptions within the state statutes that provide exemptions from the public records law. This means that certain information can be redacted, or withheld, in response to a public records request if a statutory exemption applies. Therefore, some records, or portions of records, are exempt from disclosure, such as social security numbers, bank and credit card account information, specified directory information for certain employees (as detailed in the Public Records Exemption Form), and faculty performance evaluations.

The College is updating our system to enable more efficient processing of public records requests. This will help to provide requested information in accordance with the requirements of Florida law, taking into consideration any applicable exemptions.

To begin the data collection, all employees will be prompted to complete a digital form upon logging in to Atlas. Information and instructions on accessing and completing the form are included below. Please complete the public records exemption form by Friday, February 27, 2015. This will ensure and enable accurate processing of your employee record.

To complete your Public Records Exemption Form, simply:

  1. public-records-popup-350wLog in to Atlas
  2. A pop up window will appear for the Public Records Exemption Form
  3. Click on the “Click here to access” link
  4. You will be taken to the form titled Address/Information Confidentiality Request
  5. Read through the instructions on the form
  6. Make your selection
  7. Click the “Submit” button on the bottom right-hand side of the form to complete the process

Please remember to accurately complete and submit the form by Friday, February 27, 2015.

Please Note: Your failure to submit the completed form by the deadline will preclude the application of any exemption listed in the form, resulting in no exemption, with respect to the disclosure of your record in response to a public records request in accordance with Florida’s Public Records Law, Chapter 119.

For additional information, or if you require assistance in completing the form, email exemptionform@valenciacollege.edu

3 Comments

  • Hector A. said:

    The form seems to be cryptic in nature. Is it safe to assume that unless I hold one of those positions listed in the form I'm not eligible for an exemption? And consequently, that most employees will not be eligible for an exemption?

    PMTue, 17 Feb 2015 13:01:49 +0000Tue, 17 Feb 2015 13:01:49 +0000pm15,1:01 pm

    • Bill Mullowney said:

      You are correct. Most employees (faculty and staff…) will find that no exemption is applicable.

      PMTue, 17 Feb 2015 13:53:21 +0000Tue, 17 Feb 2015 13:53:21 +0000pm15,1:53 pm

  • Rich Gair said:

    In that case which do we check? I thought I completed this the other day but the reminder keeps popping up when I log in.

    PMFri, 20 Feb 2015 17:18:26 +0000Fri, 20 Feb 2015 17:18:26 +0000pm15,5:18 pm

Leave a Reply

Your email address will not be published.

Related Posts

    2021 Public Records Request: Responding to the Orlando...

    Tuesday, November 9, 2021  A Message from Carla McKnight, Vice President, Organizational Development and Human Resources Last month, the Orlando Business Journal submitted a public records request for all Valencia College employees, including name, job title and salary information, to use in its Public Paychecks series — a sequence of articles in which the salaries of Central […]

    Complete the New Public Records Exemption Form

    Tuesday, January 5, 2021  The College has a new public records exemption form to enable more efficient processing of public records requests. This new form will help to provide requested public records requests in accordance with the requirements of Florida law, taking into consideration any applicable exemptions. The Florida Sunshine Law and Public Records Requests As an […]