Zoom Updates and Tips

Tuesday, June 9, 2020

Zoom has become synonymous with meetings due to the pandemic, and many of us have had to become expert “Zoomers” overnight. Like any technology, certain Zoom features and protocols have evolved and changed. To that end, we encourage employees to consider the following important items when using the application.

– Meeting IDs must be private. Employees should not share meeting IDs with passwords in any public forum. Instead, please include links to the meeting you are scheduling within the meeting invitation and require a password to help secure the meeting.

– If you are creating an event with open links (which anyone within or outside Valencia College can click on to access the event), you, the host, should monitor the event.The Office of Information Technology (OIT) advises employees to refrain from this practice to the extent possible, as there are nefarious actors taking advantage of open/public meetings. However, there are times when open links for events make sense. When they take place, OIT encourages the event host to ensure that any inappropriate behavior is identified and addressed by removing the individual. OIT has been communicating best practices to ensure employees have the knowledge and skills to conduct an online meeting.

– If you need assistance, please review this list of FAQs on Zoom or contact the OIT Service Desk. Faculty can refer to Teaching and Learning team for assistance.

– If you see a request to update your Zoom application, update it. Zoom has been pushing out regular updates to add features and security to applications. It is advisable to keep all applications up to date.

Leave a Reply

Your email address will not be published.

Related Posts

    Zoom and Kaltura Integration Makes for Easy Recording Sha...

    Wednesday, February 23, 2022 Zoom recently enabled a Kaltura integration, making it easier to share recordings, as well as create captions for your Zoom lecture videos. All Zoom recordings are now automatically added to your My Media space in Canvas once you conclude a meeting. Please keep in mind the process isn’t immediate. Depending on […]

    Free Up Our Zoom Storage Space by Downloading and...

    Monday, November 29, 2021 A Message from Jamie Rost, Managing Director, Campus Technology Services Valencia College has a limited amount of storage space to retain all Zoom meetings and recordings. As a result of these limitations and expanded use of the Zoom platform, we are currently reaching the storage limits on our account. To reclaim space […]