Summer Work Schedule Begins May 7

The summer work schedule will begin on Monday, May 7, 2012 and will end on Friday, July 13, 2012. Normal operating hours will be 8:00 a.m. – 5:00 p.m., Monday through Thursday, and 8:00 a.m. – 12:00 p.m. on Friday.

Please keep in mind that the work of the college takes priority, and offices must provide the same, full range of services during the summer as are provided during the rest of the year. This includes the four (4) hours that the college is open on Friday. Please use the following guidelines when preparing summer work schedules for your staff:

  • The college’s work week begins at 12:01 a.m. on Sunday and runs for seven (7) consecutive days (168 hours) ending at midnight on Saturday night. All 12-month employees are required to work or be on approved leave for the 36-hour work week during this period. Although the college work week for 12-month employees will be only 36 hours during the summer schedule, pay will not be affected as the remaining four (4) hours are approved leave with pay. Employees will continue to receive the same bi-weekly pay rate based on the standard 40-hour work week. Vacation and sick leave accrual will also remain unchanged, and leave taken will be charged based on the 36-hour work week schedule.
  • This year, the Memorial Day holiday will be celebrated on Monday, May 28. All 12-month employees will work the remaining 28 hours in the work week or take the time as paid leave.
  • Independence Day will be celebrated on Wednesday, July 4.  All 12-month employees will work the remaining 28 hours in the work week or take the time as paid leave.
  • The four (4) hours per work week that 12-month employees are not required to work during this period will be considered approved paid leave and documented as “Leave with Pay” on the Timesheet Web Time Entry for those employees who are required to submit timesheets. The normal overtime policy (6Hx28:09-06) still applies during this period. All career service employees are eligible for overtime pay or compensatory time after working or being on paid leave for the 36 hours required during this period.

For example:

Total Hours Worked                    32

Paid Vacation Leave                    8

Leave with Pay/Comp                  4

Total Paid Hours                         44

In the example above, the employee would be entitled to four (4) hours of overtime. As usual, overtime should only be authorized when absolutely necessary.

  • Full-time, 12-month employees must be scheduled for at least one, half-hour (30 minutes) lunch period each day. Part-time employees, who work more than six (6) hours in a day, must also be scheduled for a lunch period of at least one-half hour (30 minutes). Please keep in mind that breaks and lunch hours cannot be saved or combined to make up for hours lost due to leaving early from work.�
  • Adjustments in schedules to permit a four-day work week from Monday through Thursday may be possible for 12-month employees with approval from the supervisor. Supervisors should ensure that all full-time staff members are able to take advantage of the summer schedule on an equitable basis.

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