March 2015 Procurement News

p-card-close-groveAs we are near the end of the Fiscal Year, please remember:

  • Printer toner cartridges should not be stockpiled, as each cartridge only has a one-month return policy from the vendor. Toner that sits for six months or more may cause problems to your printer.
  • Computers, laptops and related equipment purchased must be coordinated through OIT, regardless of cost. Items more than $1,000 or any computer/laptop regardless of its cost will be tagged by Property Management.
  • Any travel in FY 2015/16 should be paid out of the new budget and not this year’s budget. If the registration is an early-bird registration with a reduced cost, it is permissible to pay for from this fiscal year. Some flights and hotel reservations are also permissible, especially if the travel is in July 2015; however, hotel rooms should never be paid fully in advance. Only a one-night deposit, which is refundable, can be made in advance using the P-card.
  • Three quotes are required for items and/or services greater than $5,000, and cannot be purchased using a P-card. Please refer to the “P-card Procedures and Guideline Manual” for detailed information.

For questions, please contact Janet Vivian, procurement operations manager, at or extension 5527.

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