Policy Update: Lump Sum Degree Recognition for Staff Employees

In this Policy Update series, you’ll receive information about recently updated, repealed or approved policies to ensure you are kept abreast of key policy changes. We are excited to provide you with relevant and timely policy information to assist you in your role and your team’s contributions to the College.

By Michelle Sever, Director, Human Resources Policy and Compliance Programs

Referenced Policy: 6Hx28-3C-04 Total Rewards: Recognition of Full-Time Employees for Educational Advancement

In the fall of 2016, the District Board of Trustees approved a new one-time monetary award and recognition for all full-time, non-instructional employees who earn advanced degrees from a regionally accredited institution.

This one time-lump sum payment is for a non-instructional employee who has been employed at the College in a full-time position for a minimum of six months and who earned a degree from a regionally accredited institution after November 2016, provided the academic degree was not a required qualification of the employee’s current position. (Note: The employee will be compensated for only one award per first academic degree earned.)

If you or one of the employees under your supervision is eligible for this award, the submission process is as follows:

1. Complete the Full-Time Staff Recognition for Educational Advancement Form within three months of graduation.

2. Submit official, sealed transcripts to Employee Development and Inclusion for evaluation and approval: Mail Code: DO-21 or orgdevelopment@valenciacollege.edu.

3. Once approved, Payroll Services will process payment in the upcoming payroll cycle. (Note: The lump sum award is considered taxable income, and it is not attributable toward retirement.)

As academic achievement is always an accomplishment to celebrate, with the employee’s permission, Valencia will also celebrate this achievement by recognizing the recipient in an upcoming issue of The Juice, Valencia’s weekly employee newsletter.

For more information on the process, please refer to College Policy 6Hx28-3C-04 Total Rewards: Recognition of Full-Time Employees for Educational Advancement or contact a representative from our Employee Development and Inclusion team at 407-299-5000, extension 8091.

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