Provost Update — May 14, 2020

Thursday, May 14, 2020

A Message from Kathleen Plinske, Executive Vice President and Provost

I hope this message finds you well. I write with a reminder for faculty and an update on our design principles for the fall 2020 course schedule.

No-show Reporting

For courses that started on Monday, May 4, 2020 (full-term, H1 and TWJ courses), we are in the no-show reporting period. If you have students in your courses who did not participate in an academically related exercise last week, please follow the steps for no-show reporting by Thursday, May 21, 2020.

Design Principles for Fall 2020 Schedule

Thanks to the nearly 200 of you who responded to last week’s survey to provide feedback on the draft design principles for the fall 2020 course schedule. The design team reviewed your feedback, along with feedback from our Student Government Association, our Academic Continuity meetings and our Senior Team, and made revisions (noted in purple) to the draft.

• Prioritize the health and safety of our students, employees and community while providing opportunities for continuity of student learning;

• Recognize that individual employee and student readiness for returning to campuses is different than organizational readiness for reopening, which may require flexibility in scheduling, remote work and absence/leave;

• Be built with enough capacity and flexibility to not constrain access to higher education, particularly given the likelihood of a surge in student demand due to local economic conditions;

• Include enough course options to allow students to make progress toward their intended academic goal, including special considerations for students whose academic momentum may have been disrupted;

• Be designed to minimize disruptions to teaching and learning, engagement and student persistence in the event that stay-at-home or strict social distancing orders are implemented during the fall term;

• Be designed to minimize population density on campuses, prioritizing face-to-face meetings for courses that cannot be offered in a fully online format (due to lab, studio, or performance components);

• For courses that require a face-to-face or experiential component:

• Utilize mixed-mode format whenever possible to maximize the amount of instructional time delivered online;

• Consider alternate formats to reduce the number of students that gather together at any given time to abide by latest guidance issued by local authorities;

• Coordinate scheduling of facilities to allow sufficient time for cleaning and disinfection between use;

• Coordinate with internship, clinical, or other face-to-face partner locations to ensure students remain safe during off-campus placements in their academic progression;

• Be aligned with the “Roadmap to Reopening” and the College’s Strategic Enrollment Plan;

• Be well-coordinated across campuses, schools and divisions to maximize coherence, leverage collegewide expertise within a discipline, maintain a consistent learning experience for students across campuses and minimize confusion for students and faculty;

• Not be considered the “new normal” for Valencia, but rather understood to represent our current best response to the uncertain conditions we will likely face between August – December 2020.

The fall schedule design team continues its work this week and is preparing to make recommendations about the fall schedule to Senior Team next week. Fall registration for students has been postponed until mid-June, which will allow us time to make any necessary adjustments to the fall schedule.

Thank you for your continued efforts to support our students and one another, during this challenging time. Please don’t hesitate to reach out with any questions, comments or concerns.

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