Rebidding Our Healthcare Plan

health-rebid-groveOn December 31, 2015, Valencia’s contract with Cigna Healthcare will expire after six years of service. This includes our Employee Assistance Program (EAP) and our vision plan, both currently with Cigna.

Healthcare changes frequently, and it is good to reevaluate plans and rebid to ensure that we are up to date with the market, have affordable rates and offer practical healthcare options. A request for proposal was sent out to healthcare providers in February, and our Organizational Development and Human Resources Advisory Team has partnered with Robinson Bush, a healthcare consultant, to evaluate the proposals and present recommendations to the senior team this summer. A selection will be made in August. The new contract and healthcare plans will be effective Friday, January 1, 2016.

To help inform the rebid process, the Organizational Development and Human Resources Advisory Team developed a set of design principles that will also serve as a basis to evaluate options, resolve competing priorities/decisions and to assist in prioritizing, planning and implementing changes.

The primary attributes and main goal of the rebid is to ensure that our healthcare plan:

  • Offers a variety of options with more health plan coverage and price alternatives
  • Incorporates a fiscally-sustainable model
  • Supports preventative health and wellness
  • Maximizes technology to enhance employee and dependent access to health plan information

So what does this mean for you? The healthcare plans selected during this rebid go into effect at the start of the New Year. This means that beginning with benefits open enrollment this fall, you will select your healthcare options that will be a result of a new contract, with new healthcare choices.

Additional information will be provided in early fall to share the vendor selection and new healthcare plan. It will be very important that you stay informed on the process and resulting plans to ensure that you are equipped to make your benefits enrollment decisions this fall.

If you have questions or would like additional information on the healthcare rebid, contact Mary Beth Clifton, director, total rewards and workforce planning, at, extension 8263, or Tom Keller, director, benefits, at, extension 3888.


  • Karen Murray said:

    Valencia does a good job of inviting input on a variety of issues that impact us, so I am surprised that we have not been invited to share our ideas about health insurance, which has a big impact on all of us. I think a lot of employees might have a lot to say about our experience with Cigna and maybe some suggestions about future health insurance.

    PMTue, 05 May 2015 22:08:35 +0000Tue, 05 May 2015 22:08:35 +0000pm15,10:08 pm

  • Yary G said:

    Will employees start being charged a portion of their health insurance this time around? Someone shared this link with me and I was wondering if the proposal was approved. I wish the college would be transparent from the beginning and keep the employees informed of possible changes that could affect our personal budgets.

    AMWed, 06 May 2015 09:23:28 +0000Wed, 06 May 2015 09:23:28 +0000am15,9:23 am

  • C Penfold Navarro said:

    I am glad to see one of the guiding principles is more choice in plan coverage, as many of us will benefit from the opportunity this provides. However, I am disappointed that one of the principles is not to decrease out-of-pocket costs for employees.

    In addition to a "fiscally-sustainable model" for the College, as employees we also need a "fiscally-sustainable model." Over the last six years with the transition from the state health care system to Cigna, the employee share of healthcare costs has increased dramatically. Employee premium costs are low and we have excellent preventive care. Everything is great unless you want to insure your family and/or you happen to get sick. During the first three months of this year, my family's out-of-pocket healthcare costs exceeded 1/2 of my take-home pay. This is definitely not a "fiscally-sustainable model" for my family.
    Please consider adding a principle that takes employees' fiscal obligations into account as well.

    AMWed, 06 May 2015 10:00:04 +0000Wed, 06 May 2015 10:00:04 +0000am15,10:00 am

    • Noelia said:

      Thank you for this post. Sadly, this especially true for Career Staff folks.

      PMWed, 06 May 2015 12:23:53 +0000Wed, 06 May 2015 12:23:53 +0000pm15,12:23 pm

  • Noelia said:

    Thank you for sharing this information. Note that the link to the submittals already received is broken. Cannot access information submitted by Cigna or United Healthcare via this link:

    Submittals Received:
    Cigna & United Healthcare

    PMWed, 06 May 2015 12:26:42 +0000Wed, 06 May 2015 12:26:42 +0000pm15,12:26 pm

  • Tom Keller said:

    Thank you all for taking the opportunity to read this article and post comments. I want to assure you that we are taking great care in this process to address your concerns. I see that transparency, cost and questions about the process were raised, so I’ll provide responses in that order.

    Transparency: This article is a part of the ongoing communication about both the plans and the process. Last spring, you may recall that Dr. Shugart announced in his update the formation of the OD/HR advisory team and included the healthcare rebid/request for proposal process as one of the key items that the group would address. Afterwards, we continued officially with the public posting of the Request for Proposals on the Procurement website.

    Valencia is fortunate that we had two good companies (Cigna & United Healthcare) submit proposals. However, per Florida state statute, the submittal documents from these vendors will not become public record until after 30 days from the date of opening or date of the announcement of the award, whichever is first.

    Cost: Health care costs are a national issue and Valencia is working to achieve a delicate balance as we consider costs to both the College and employees in this decision. Please know that careful consideration will be given to both of these needs.

    Broad representation: In an effort to include a broad representation of employee voices in this process, the Total Rewards/Benefits team works closely with the OD/HR Advisory Board that is made up of Faculty members, Professional staff and Career Service representatives.

    The selection committee is going through a very thoughtful, deliberative, and detailed analysis and discussion of the proposals. Each member is fully aware that this is an important decision that has a significant impact on all of us and the personal and financial wellbeing of our families.

    We will continue to keep you informed of this public process over the next several months. Please keep an eye out for updates in your weekly newsletter (The Juice) and in The Grove.

    PMWed, 06 May 2015 21:02:10 +0000Wed, 06 May 2015 21:02:10 +0000pm15,9:02 pm

  • Karen Cowden said:

    In our new model and the rebidding process can we actively focus on campus and even discipline based health care design principles? For example, maybe a friendly competition between campuses that encourages more miles walked or run resulting in a earned extra day off. Also, as an employee who is looking into insuring a new baby the costs are astronomical and we have no support for childcare or such. Might a partner childcare provider be included in the model? It would be similar to our alignment with the YMCA and very helpful for many.

    AMFri, 08 May 2015 07:56:24 +0000Fri, 08 May 2015 07:56:24 +0000am15,7:56 am

    • Tom Keller said:

      Karen Cowden, thank you for your input. As was mentioned in the article, one of our guiding principles is to offer a variety of options with other coverage and price alternatives for employees with dependent care coverage. In addition to Valencia’s paid parental leave, another of the child care support benefits we offer is a dependent care flexible spending account (FSA). This FSA allows you to set aside pre-tax dollars to use for eligible dependent care expenses, including your child care. Please consider this potential tax savings option when you enroll in your benefits for next year. Contact me directly if you have any questions about it.

      PMMon, 11 May 2015 12:06:42 +0000Mon, 11 May 2015 12:06:42 +0000pm15,12:06 pm

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