Filtered by p-card

January 2013 Procurement News

2013 W-9 Form Now Available The 2013 W-9 Form is now available on the accounts payable website. You can also access the form by visiting the “Finance” tab in Atlas. The W-9 Form is one of two required documents for companies to complete in order to conduct business with Valencia (the other form is the […]

Valencia Money Matters: Updated P-Card Procedures

In November 2012, the P-Card Procedures & Guideline Manual was updated and the new version (3.6) and has been posted on the procurement website to download. Please refer to the new version for any and all procedures and guidelines. As a supervisor, there are many important processes that you should be aware of as purchases […]

November Procurement News

Updated P-Card Procedure & Guideline Manual An updated version (3.6) has been posted on the procurement website for easy download. Please refer to the new version for any and all procedures and guidelines. The P-Card Application form can now be found in Atlas under Valencia Forms. Holiday Spending Just a reminder that operational money (Fund […]

October Procurement News

20 Employees Receive Excellence in P-Card Practices Award Congratulations to the 20 employees who were formally recognized for compliance and attention to detail while using the college’s p-card. This is the second group of employees to be recognized for excellence in handling a college p-card – the first group was recognized in February of this […]

August Procurement News

Week of August 27th-31st Cabin Creek Food Services Schedule Click here to download the list of Cabin Creek Food Services hours for the fall and spring semesters, including catering information. _____________________________________________________________________________ Week of August 20th-24th Upcoming Banner Finance Classes Banner Finance (Budget Only) Friday, September 7 8:00 a.m. – 12:00 p.m. Winter Park Campus, Room […]

July Procurement News

Week of July 30th – August 3rd Grant Approval in PaymentNet A new column has been added in PaymentNet to include grant approval. This box is similar to the purchasing box where procurement staff checks the box to approve the purchase. The grants accounting department will now be checking the grants box to confirm approval […]

2011-12 Fiscal Year Closing Guidelines

As we approach the end of fiscal year 2011-12 on June 30, the financial services department would like to provide you with important dates and guidelines that will assist you in planning appropriately. Although financial processes cannot stop because of the end of the fiscal year, the required cut-off dates are necessary to accurately record […]

February Procurement News

Week of February 27th-March 3rd Key Provisions of College Policy 6Hx28:3E-05.2 College Policy 6Hx28:3E-05.2 deals in part with employees doing business with the College. This is a must read for all college employees who have outside businesses. Key provisions of the Policy include: Doing business with the College: Subject to certain exemptions as set forth […]

P-Card User Group is Now Forming

In an effort to enhance the Valencia P-Card program and experience, Procurement requests your involvement in creating and participating in a “P-Card User Group”. The P-Card program belongs to the users. By creating a P-Card User Group, Procurement will have the opportunity to interact with participants on a regular basis and make program improvements based […]

Attention Budget Managers

A reminder from Ed Ames, Director of Procurement and Auxiliary Services Last month you received an e-mail with a file that listed all Valencia P-Card transactions that were charged to a budget under your responsibility. Please understand that this file is separate, and different, from what is assigned to P-Card holders and approvers. The P-Card […]